Health Admin Assistant - Part-Time (14.4h)

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

Role

An exciting opportunity has arisen for a 12 month fixed term Administration Assistant within the SPHERE Bladder & Bowel Service (Supporting Pelvic Health through Empowerment, Rehabilitation and Education). The service provides assessment, support and treatment for people across NHS Greater Glasgow and Clyde experiencing bladder and bowel issues.

The post supports the administration team, providing comprehensive admin/secretarial support to SPHERE. Key duties include ensuring timely and accurate provision of containment products for patients.

You will work independently and as part of a wider team, managing calls and emails and updating the product supply database. You will liaise with patients, carers, care home staff and other professionals. Applicants should have relevant administration/business support experience; experience in health or social care is desirable.

Visa sponsorship may be available for certain roles, subject to eligibility criteria. Sponsorship is not guaranteed and will be determined on a case by case basis following interview and during the pre employment verification process. Applicants must state their current right to work in their application.

Duration, Location, and Working Pattern

This is a fixed term post for 12 months, working 14.4 hours per week.

You will be based at Castlemilk Health Centre, 71 Dougrie Drive, Glasgow, G45 9AW.

The shift pattern is Monday-Friday (08:00-16:30), excluding public holidays.

Please note the salary is pro rata for part time hours.

Key Responsibilities

• Support the team administrator in auditing the use and cost of products.
• Review ordering and supplies of products for care homes and community patients.
• Attend staff meetings and engage with all clinical and mandatory training.
• Participate in systems of practice support and personal development planning.
• Ensure compliance with the Data Protection Act, Freedom of Information Act and ensure patient confidentiality.
• Work within divisional and local policies, procedures and guidelines to ensure maintenance of safe working practices for patients and colleagues.
• Maintain good working relationships and use an empathetic approach with patients and carers.
• Refer to a senior member of the team for any questions or for any suggestions or complaints that may be raised.
• Participate with other multidisciplinary/multi agency staff who may require an overview of the administration of the ordering system including relevant paperwork and process.
• Participate in audits required for organisational activity.
• Support patients, families and carers to access the service to ensure they achieve their optimum health and independence in relation to continence.

Qualifications, Training, and Experience

Applicants should have relevant administration/business support experience; experience in health or social care is desirable.

What We Offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays.
• Membership of the NHS Pension Scheme, including life insurance benefits.
• Salary Sacrifice Car Benefit Scheme.
• Development opportunities including study bursaries, e learning and classroom based courses.
• Enhanced pay for working public holidays.
• NHS discounts on a wide range of goods and services.
• Confidential employee support and assistance, including counselling and psychological therapies.

Work Life Balance

NHSGGC recognises the importance of work life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full time hours can be accommodated, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

Diversity & Inclusion

NHSGGC encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

Armed Forces

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.