Group Procurement Assistant

Group Procurement AssistantApplylocations: Clacton-on-Seatime type: Full timeposted on: Posted 2 Days Agojob requisition idThe Pickering Group is a family-owned, UK-based electronics manufacturer established in 1968, specializing in high-quality switching, simulation, and relay products for industries like aerospace, automotive, and defense.The Procurement Department is responsible for sourcing goods and services that support the daily operations of the business. Reporting to the Procurement Manager, the Procurement Assistant ensures the efficient and timely acquisition of both direct and indirect purchases. This position is integral to creating and maintaining accurate procurement records, liaising with suppliers, and collaborating with cross-functional teams to meet the company's needs. Key Responsibilities: Procurement Management : Issue and manage RFQs for electronic components, review and analyse quotations from suppliers. Process purchase requests via X3, MRP suggestions, intercompany orders, and non-stock part requests. Ensure accurate data entry into the X3 ERP system for order acknowledgments and updates. Run MRP functions on X3, addressing procurement needs as required. Supplier & Order Management : Manage the inbox, ensuring enquiries are addressed in a timely manner. Build and maintain strong relationships with suppliers, ensuring effective communication and promptly resolving any issues related to deliveries, pricing, or order discrepancies. Cross-Department Collaboration : Work with internal teams including production, R&D, and engineering to update them on order status and delays. Attend daily meetings to address potential challenges and ensure alignment with overall operations. Procurement Process Improvement : Assist with identifying opportunities process improvements and cost optimisation, using data gathered from suppliers and internal teams. Support the Procurement Manager with initiatives to streamline purchasing processes and enhance procurement efficiency. General Support : Provide general support to the Procurement team with ad-hoc tasks to ensure the smooth operation of the department. Maintain accurate records in the ERP system, including details on new parts, supplier information, manufacturing part numbers, and other essential data, ensuring the system remains up-to-date. Required Qualifications: Education: GCSE Maths & English A-C Experience: 2+ years of experience in a similar role; full in-house training will be provided. Technical Skills: Knowledge of Microsoft Office and familiarity with ERP systems (Sage X3 preferred). Preferred Qualifications: CIPS Level 3 or higher (Chartered Institute of Procurement & Supply) is highly desirable but not always required. Key Skills Attention to detail : Exceptional attention to detail is required to ensure all procurement records, orders, and documentation are accurate and error-free. Ability to prioritise tasks & work under pressure: Capable of prioritising tasks efficiently, managing tight deadlines, and maintaining accuracy under pressure. Communication: Excellent interpersonal, verbal & written communication skills. Ability to Learn and Develop Within the Role : Ability to continuously grow and develop within the role. Problem Solving : Ability to address issues such as delivery delays, stock shortages, or discrepancies in order specifications. Team Player : Ability to work collaboratively with cross-functional teams, including production, finance, and stores. WHAT YOU CAN EXPECT FROM PICKERING People are at the heart of Pickering. We believe that each employee contributes directly to Pickering's growth and success, in return we offer: A competitive salary 25 days annual leave, plus bank holidays Buying and selling holiday. Employees can buy up to 10 days if eligible. Life Insurance x4 annual salary, capped at £50k Corporate membership at the local gym and spa A thorough induction program, including a Pickering Pal being assigned to you to ensure you feel welcome and to check in on you during your probation Regular reviews and performance related pay increases (subject to business conditions) Employee wellbeing and mental health support through our partnership with Mind EAP with Sparks (Legal & General health and wellbeing digital home) Wellbeing Program with Spa Medical Choice of salary sacrifice on Pension contributions Paid company social events such as a summer festival and Christmas party Career progression Training programmes Sponsoring further education Salary sacrifice car scheme Potential for Worldwide Business Travel (role dependant) Free tea, coffee, and fresh fruit