Grant Specialist

Overview

The Grant Specialist plays a key role in supporting both internal stakeholders and the Sponsored Programs Office by guiding the development of strong, competitive proposals. This role ensures every submission meets sponsor and Care New England (CNE) requirements, while also maintaining meticulous documentation of proposals and approvals prior to portal submission. Beyond proposal development, the Grant Specialist oversees the fiscal, administrative, and regulatory management of grants, contracts, and sponsored programs from award receipt all the way through closeout. Collaborating closely with both internal and external partners, this position delivers comprehensive pre- and post-award services to ensure the success of funded projects.

The ideal candidate thrives in a fast-paced, deadline-driven environment-skilled at balancing competing priorities, taking initiative, and applying sound judgment with a keen eye for detail. Strong communication skills, both written and verbal, are essential. Additional responsibilities may be assigned in alignment with the evolving needs and strategic goals of the department and the broader CNE system.

Duties and Responsibilities

• Manage pre- and post-award activities, including proposal development, budget preparation, award management, and compliance monitoring
• Apply critical thinking, problem solving, and independent judgment to support interdisciplinary teamwork
• Maintain accurate records and ensure adherence to sponsor, CNE, and departmental policies and regulations
• Communicate effectively, both orally and in writing, with diverse stakeholders in an inclusive and collaborative environment
• Demonstrate proficiency with Microsoft Office and data entry; experience with research administration systems and federal portals (e.g., grants.gov) preferred
• Interpret and apply funding announcements, award terms, contract clauses, cost principles, and reporting requirements
• Coordinate and monitor sub-recipient agreements and prior approval requests
• Provide guidance to departments on sponsored projects and serve as a resource on federal, industry, state, and non-profit requirements
• Engage in professional development to support continuous growth
• Demonstrate a working knowledge and solid understanding of the practices/procedures related to (not all-inclusive):
• Uniform Guidance, 2 CFR 200, Federal Acquisition Regulations, 45 CFR 75
• National Institutes of Health Grants Policy Statement
• Department of Health and Human Services Grants Policy Statement
• Other federal grant policies as needed (e.g., NSF PAPPG in rare circumstances)
• CNE and department policies and procedures

Requirements

• Bachelor's Degree Required.
• Experience in research management, clinical trial operations, or hospital administration.
• Experience coordinating interdisciplinary teams.
• Experience with advanced research administration systems and tools.

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting the nation's top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health.

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.