Grade IV Administrator

St. Michael's House provides a comprehensive range of services and supports to men, women, and children with disabilities and their families in 170 locations in the greater Dublin Area. It supports 1,953 people and has an impact on thousands of family members. St. Michael's House is funded by the Health Service Executive (HSE), TUSLA and the Department of Education and Skills. (Figures from 1st May 2021). St. Michael's House supports include residential supports and independent living.

Skills and attributes

• Communication skills
• Administration skills
• Knowledge of Microsoft Office 365

Description

We are seeking applications for the following permanent role:

Administration Grade IV - Permanent, Full Time Post.

Duties and Responsibilities

The position of Grade IV Administrator encompasses administrative responsibilities in the Service Area which include the following:

• Administration supports to the Management and Clinical team in SA2.
• Minute taking and typing of minutes.
• Dictaphone and copy typing.
• Setting up and maintaining Excel spreadsheets, collating data, administration of referrals.
• Setting up of appointments and meetings.
• Provide Reception Cover when required.
• To perform such other duties appropriate to the post as may be assigned from time to time by the manager or his/her nominee.

Professional requirements

Professional:

• Have an excellent knowledge of St. Michael's House policies.
• Ensure confidentiality on all matters and information obtained during the course of employment.

Confidentiality: The post holder will have access to various types of records and information and must keep them confidential; records must be kept in safe custody and never left in a manner that allows unauthorised persons to access them.

Qualifications

• 2 years previous experience in administration.
• Familiarity with databases including data collection and inputting.
• Excellent IT skills including strong proficiency in MS Word & Excel.
• Proven ability to collect and interpret data for processing.
• Flexible and able to multi task.
• Highly motivated and enthusiastic.
• Excellent telephone and communication skills.
• Ability to be highly professional and confidential.
• Proven ability to work on own initiative and as part of a team.

What we can offer

• Opportunity to work in a modern, inclusive and friendly environment.
• Continuous education and career pathway development.
• Pension and Sick Pay Scheme.
• Work/life balance (home working 2 days per week).
• Free on site parking.
• Cycle to Work Scheme.

Salary Scale

Successful candidates will be paid in line with June 2026 HSE revised consolidated Grade IV Salary Scale point 1: €36,470 to point 12: €56,018 LSI per annum based on working a 35 hour week. If you have no previous public sector experience you will be placed at point 1.

Shortlisting will happen and candidates who meet criteria will then be notified of an interview date.

Preferred only shortlisted candidates will be contacted.

St Michael's House is an Equal Opportunity Employer.