General Management Administrator

Moog Ireland Ltd. is a designer and manufacturer of high reliability electronic motor control solutions, located for 44 years in Ringaskiddy Co. Cork, Ireland.

Job Title: General Management AdministratorReporting To: General ManagerWork Schedule: Onsite - Carrigaline, IE

Responsibilities

• Manage communications and schedules, including monthly and quarterly report data collection, consolidation, and timely issuance.
• Develop and maintain a customer in/out notice board, liaising with key stakeholders to keep information current.
• Arrange travel for management team members, including flights, transportation, and hotel accommodation.
• Attend management meetings for note-taking and record keeping; coordinate all-hands and site meetings, including group and room layouts and attendance tracking.
• Assist with customer travel and schedules, working with colleagues and the international travel department to arrange transportation and accommodation; handle on-site badging and registration.
• Provide operational and financial support: reconcile credit card statements and review expense claims for the General Manager and other managers.
• Manage meeting rooms: prioritize management and customer meetings, ensuring rooms are available and have appropriate facilities; coordinate with IT for any issues.
• Plan events for key visitors, including beverages and food organization (generally through third parties).
• Support special projects as directed by the General Manager or a Leadership team member.
• Act as the central point of contact for the site Leadership team.
• Prepare presentations, spreadsheets, and other documents; assist with report preparation and track information such as annual leave for the Leadership team.
• Demonstrate organisational skills, effective time management, discretion, adaptability, and communication in all tasks.
• Execute other duties as required.

Qualifications

• 3 5 years of experience in a similar role.
• Computer literacy: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.) and other relevant software.
• Data entry and analysis: accurate data entry and ability to analyse data.
• Problem-solving: practical aptitude for resolving workplace issues and providing recommendations.
• Clerical skills: strong foundational clerical skills for filing and drafting correspondence.
• Customer service: strong interpersonal skills to represent the company and assist internal and external stakeholders.
• Education: minimum Level 6.
• Adaptability: ability to work effectively both independently and as part of a team.

Equal Employment Opportunity Statement

Moog Ireland is an equal opportunity employer.