Fleet Administrator

Fleet Administrator

Location: Stoke-On-Trent

Salary: Up to £29,000 DOE

Hours: Monday to Friday, 9.00 am to 5.00 pm

Overview

Our client is seeking a proactive and organised individual to provide key administrative support, working closely with the sales team and other departments to ensure fleet orders are managed efficiently, accurately, and to a high standard.

Key Responsibilities

• Maintain internal systems to keep all fleet records accurate and up to date
• Manage customer portals, ensuring information is correct and current
• Update and maintain stock book records, including vehicle specifications and pricing
• Process manufacturer invoices and other financial documentation as required
• Handle vehicle contracts and renewals, ensuring compliance with price protection terms
• Place vehicle orders with manufacturers and ensure they meet customer requirements
• Allocate registration numbers to vehicles
• Make pre-delivery confirmation calls to customers, coordinating necessary arrangements
• Ensure vehicles are taxed appropriately for the requested dates
• Prepare and issue invoices for vehicles and related services
• Compile and send delivery packs to customers, ensuring all documentation is complete

What We're Looking For

• Previous experience in administrative support, ideally within the automotive sector
• Excellent organisational skills with a strong attention to detail
• Strong communication and interpersonal abilities
• Able to work independently and collaboratively as part of a team
• Proficient in Microsoft Office and other relevant software
• Comfortable working in a fast-paced environment and adaptable to changing priorities

If you are interested in this position please apply directly or email your CV over to You can also call Maria on

INDCOM