Fleet Administrator

We are looking for a highly organised and proactive Fleet Administrator to join our Infrastructure Division. This is a key support role responsible for the day-to-day administration of our commercial vehicle fleet and associated assets.

You will act as a central point of contact for internal stakeholders and external suppliers, ensuring fleet-related administration is completed accurately, efficiently, and in line with compliance requirements.

Key Responsibilities

• Provide day-to-day administrative support for the management of the commercial vehicle fleet
• Liaise with external suppliers including vehicle providers, fuel card companies, telematics suppliers and insurers
• Manage Penalty Charge Notices (PCNs) and Notices of Intended Prosecution (NIPs), maintaining accurate records and liaising with depot staff
• Respond to fleet-related queries via phone, email and in person
• Act as on-site fleet contact when required
• Maintain and collate all vehicle documentation and records
• Prepare spreadsheets and reports to support fleet analysis and circulate to management
• Support compliance activities in collaboration with the Fleet Compliance Manager
• Complete general administrative duties and support ad-hoc projects as required

Skills & Experience

• Previous experience in fleet administration
• Strong Microsoft Excel and Word skills
• Excellent organisational and time management skills
• Strong verbal and written communication skills
• Customer-focused approach
• Ability to work independently and as part of a team
• Experience with FORS accreditation and management
• Relevant fleet administration qualifications or training

Why Join Us?

• Opportunity to play a key role within a supportive fleet team
• Exposure to a varied and busy infrastructure environment
• Chance to develop skills within fleet compliance and administration

Phenna Group is an Equal Opportunities Employer How To Apply

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