Finance/Office Manager

Our well established client based on the outskirts of Manchester is seeking a Finance/Office Manager.

Finance Management

• Prepare accurate monthly management accounts (advantage)
• Work closely with the external accountant on monthly management accounts.
• Develop and manage short- and long-term cashflow forecasts and annual budgets.
• Create and deliver new weekly and monthly financial reports.
• Manage Sales Ledger and Purchase Ledger duties.
• Perform credit control activities.
• Complete general ledger journal postings.
• Raise, match, and reconcile invoices, ensuring accuracy prior to payment.
• Process payroll for approximately 20 staff, including related submissions (P45, P60, P11D).
• Liaise with customers and suppliers to resolve finance-related queries.
• Conduct bank reconciliations and balance sheet reconciliations.
• Produce accounts up to trial balance.
• Prepare and submit quarterly VAT returns.
• Act as the main point of contact for external stakeholders (HMRC, Local Council, The Pensions Regulator, etc.).
• Lead month-end and year-end closing processes.
• Recommend improvements to internal bookkeeping processes.
• Manage weekly and monthly supplier payment runs.
• Review landlord statements and related expenses.
• Conduct regular cost and expenditure reviews, identifying cost saving opportunities.
• Demonstrate high proficiency in Microsoft Excel.

Office Management

• Provide administrative and operational support to the entire business, with specific support to the Managing Director.
• Assist with answering telephones and handling enquiries.
• Provide basic HR support, including maintaining personnel documentation and assisting with staff matters.
• Act as a central point of contact within the office, supporting colleagues at all levels.
• Maintain strong relationships with suppliers, customers, and third party service providers.
• Manage Health & Safety procedures, including fire marshalling, first aid coordination, and ensuring training requirements are met.
• Serve as the first point of contact for utility providers and other essential services.

Candidate Requirements

• Experience in a similar Finance/Office Manager or dual role position (beneficial).
• Strong understanding of accounting principles, financial reporting, and bookkeeping processes.
• High proficiency in Microsoft Excel, Microsoft Office (Word & Excel), and financial accounting software (Xero, Opera preferred).
• Excellent organisational and communication skills, with the ability to multitask, prioritise, and work independently.
• Strong time management, teamwork, and adaptability skills.
• A flexible, approachable, and highly organised working style.
• Exceptional attention to detail with a high level of accuracy.
• A proactive approach to process improvement and continuous enhancement of systems.
• A positive, can do attitude, with a thorough, bright, and enthusiastic approach.
• Ability to take ownership of tasks, manage workload effectively, and deliver work independently when required.

Benefits

• 37.5 hrs per week.
• 25 days holiday + your birthday.
• On street free parking.
• Flexi hours between 8am - 4pm and 9.30am - 5.30pm.