Finance Operations - Finance Shared Services

Finance Operations - Finance Shared Services

Role Overview

This role is pivotal in ensuring accurate financial transaction processing, supporting month-end close, and maintaining compliance with group accounting policies. Reporting to the Head of Financial Operations, this role will work closely with local finance teams and group reporting to deliver high-quality financial information across multiple entities.

Month-End Close and Financial Control

• Support the month-end close process for shared services entities, ensuring timely and accurate reporting.
• Prepare and post journal entries, accruals, and balance sheet reconciliations.
• Maintain integrity of the general ledger and ensure alignment with the group chart of accounts.
• Process foreign exchange revaluations across multi-currency accounts.
• Conduct monthly bank reconciliations, identifying and resolving discrepancies to maintain accurate financial records.

Group Billing and Supplier Management

• Communicate with overseas territories regarding billing arrangements and supplier contracting.
• Process supplier invoices and ensure timely approvals.
• Support accurate coding and allocation of shared service costs.
• Manage the creation, review, and approval process for purchase orders, ensuring accuracy and compliance with company policies.
• Prepare and process supplier payments, including accurate loading into payment systems within set deadlines.
• Perform timely and accurate data entry and reconciliation of employee expense claims in line with internal guidelines.

Group VAT Support

• Assist with preparation and review of VAT returns for shared service entities.
• Ensure correct VAT treatment of intercompany and supplier invoices.
• Liaise with tax and finance teams across jurisdictions to support group VAT compliance.

Financial Reporting and Analysis

• Prepare supporting schedules for management accounts and variance analysis.
• Assist in preparing monthly management accounts and variance analysis for shared services entities.
• Support budgeting and forecasting activities for shared services cost centres.

Intercompany Transactions and Recharges

• Process intercompany transactions, including recharges, loan interest, and capitalised project costs from Group.
• Ensure accurate intercompany postings and reconciliations across overseas entities.
• Collaborate with subsidiaries to resolve intercompany mismatches and ensure timely settlement.

Audit and External Reporting

• Ensure compliance with IFRS and local GAAP for shared services entities.
• Maintain and enhance internal controls over financial reporting and intercompany processes.
• Support external audit requirements and prepare audit working papers.

Systems and Process Improvement

• Contribute to improvements in financial systems and reporting processes.
• Support ERP and finance system enhancements, including automation initiatives.

Required Qualifications and Experience

• Bachelor's degree in Accounting, Finance, or related field.
• Professional qualification (ACA, ACCA, or CIMA) or working towards one.
• 2-4 years of experience in accounting, preferably within a shared services or group finance environment.
• Strong understanding of IFRS and intercompany accounting.
• Experience in a multi-entity, multinational group environment.
• Familiarity with ERP systems and strong Excel skills.

Key Skills and Competencies Technical Skills

• Excellent attention to detail and accuracy in financial reporting.
• Strong analytical and problem-solving abilities.
• Effective communication and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.