Finance and Administration Officer (CO)

TITLE OF POSITION: Finance and Administration Officer (CO) REPORTING TO: Finance & Administration Executive Officer OFFICE: Dental Council 57 Merrion Square, Dublin 2 Job Purpose

General Office Management, maintaining all areas of Front of House and Accounts administration support.

Duties and Responsibilities

General office duties

• Answering/transferring/booking in calls, maintaining the email protected account,
• Communicating and dealing with the public/profession e.g. responding to general queries and
• Maintaining high quality records in a thorough and organised manner
• Sign for any registered post, distribute all post to the correct departments, keep a record of
• Returned post, ensure all post is franked and brought to the post office when required
• Ordering and maintaining office supplies, liaising/coordaining with office maintenance contractors and facilities requests for general office management

Accounts Administration

• Assist with issuing of retention fee letters, receipts, certificates
• Process retention fee payments for registrants' annual retention fee
• Lodge cheques, bank drafts and cash payments
• Provide administrative support to accounts department to include drafting general correspondence, preparing reports, spreadsheets, database reports, issuing refunds and any other information as required
• Petty cash management and reconciliation

Support to Council

• Booking venues, accommodation and travel for Council members and Dental Council staff
• Meet and greet members on meeting days
• Ordering beverages/food for meetings
• Set up meeting rooms and general tidy up afterwards

ESSENTIAL REQUIREMENTS:

• Ability to receive and action feedback as well as provide feedback in a productive manner
• Ability to work independently, demonstrate initiative and work as part of a team
• Organise and prioritise work effectively
• Work well with the public and colleagues
• Be flexible in their approach to work
• Be able to communicate effectively in a clear and concise manner
• Ability to maintain confidentiality at all times and operate in a discreet and professional manner
• Proficient in Microsoft Office, and other common office software for document preparation, scheduling, and communication, with practical experience in:
  • Word - creating, editing, formatting documents and mail merge
  • Excel - using spreadsheets for data entry, filtering, basic formulas and formatting
  • Outlook - managing emails, calendars and scheduling meetings
• Possess the competencies required of a CO in the public sector Civil service Capability Framework

DESIRABLE ATTRIBUTES:

• Experience working within a statutory framework and to statutory deadlines.
• Experience working for a similar organisation.

SELECTION PROCESS

How to Apply: Please submit a covering letter and comprehensive CV (not to exceed 2 pages) to email protected or apply via current platform.

The Dental Council is an equal opportunities employer.

Closing Date

The closing date for applications is Friday the 13th of March 2026 at 5pm.

EMPLOYMENT INFORMATION Position Type

This appointment will be offered on a full-time permanent basis. A 6-month probationary period applies to this appointment.

Salary Scale:

The salary scale for the position is as follows. CLERICAL OFFICER - PPC. First point on scale: €31,605. Entry will be at the minimum of the scale and the rate of remuneration in line with Government pay policy. Different terms and conditions may apply if you are a currently serving civil or public servant.

Holidays:

The annual holiday entitlement is 22 working days plus public holidays.

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