Family Office Manager, Liberty Towers, United Kingdom Liberty Towers

About the job

Family Office Manager (Founder's Office)

Reporting to: Founder

Location: London (with international coordination)

Salary: £45,000 + 20% performance bonus

Employment Type: Full-time

Probation Period: 6 months

The Role

We're looking for a highly organised, detail-obsessed professional to serve as the Founder's right hand, someone who thrives on getting things done, not just talked about.

As Family Office Manager, you'll be the central nervous system connecting our clients' portfolio companies, advisors, and external partners. Your mission is simple: ensure nothing falls through the cracks, nothing requires the Founder to chase twice, and everything moves forward on time.

This is an execution role for a natural coordinator who finds satisfaction in ticking boxes, meeting deadlines, and maintaining order across complexity.

WHAT YOU'LL DO Portfolio Coordination & Execution

• Serve as the single point of contact across all portfolio companies, advisors, and partners
• Own the master tracker-every action, every deadline, every outstanding item
• Drive follow-through so the Founder never has to ask "what's the status?" twice
• Maintain crystal-clear timelines and accountability across all moving parts

Financial & Administrative Management

• Maintain accurate cash flow tracking and payment schedules
• Coordinate invoices, payments, and supporting documentation
• Manage relationships with accountants, banks, and service providers
• Organise and prepare all financial documents for review and decision-making

Advisor & Stakeholder Liaison

• Act as the primary contact for lawyers, accountants, lenders, and consultants
• Hold advisors accountable to agreed timelines-chase professionally but firmly
• Flag risks and delays early, with context and proposed solutions

Decision Support & Reporting

• Prepare concise, actionable written updates for the Founder
• Distil complex situations into clear options and recommended next steps
• Maintain comprehensive records of all decisions and follow-on actions

Governance & Compliance

• Track critical compliance deadlines and regulatory filings across entities
• Coordinate document execution-signatures, resolutions, board minutes
• Maintain impeccable corporate records and filing systems

What we're looking for Essential

• Strong numerical and financial literacy - you can read and interpret cashflows, funding structures, and financial documents with confidence and accuracy
• 2-4 years' relevant experience in operations, executive support, business coordination, or similar roles
• Exceptional organisational skills - you're the person who colour-codes spreadsheets for fun
• Outstanding written and verbal communication - you write clearly, concisely, and professionally
• Forensic attention to detail - mistakes don't slip past you
• Comfortable with pace and ambiguity - founder-led environments move fast; you adapt faster

Personal attributes

• Proactive, not reactive - you spot problems before they become problems
• Discreet and trustworthy - you'll be handling sensitive information
• Calm under pressure - you keep your head when things get busy
• Low ego, high output - you care about results, not recognition

WHY THIS ROLE MATTERS

You won't be formulating strategy or making investment decisions. What you will be doing is ensuring the Founder can focus on those high-value activities by taking ownership of everything else that needs to happen-flawlessly and on time.

If you're someone who gets genuine satisfaction from bringing order to chaos, who loves the feeling of a perfectly managed project, and who wants to work directly with a founder in a lean, high-trust environment, this could be the role for you.