Facilities Manager

Facilities Manager What you'll do:

To provide an efficient facilities management service and manage the facilities team on a day to day basis. This role is pivotal in ensuring that the organisation's facilities support its growth and operational efficiency while maintaining a safe and sustainable working environment for all.

Role Responsibilities:

• Implement a Group global facilities strategy aligned with the organisation's objectives.
• Develop Group Policies and Procedures relating to Facilities Management, Health and Safety and related items.
• Oversee the management of Group office spaces, ensuring optimal utilisation and cost-efficiency.
• Prepare and manage the Group global facilities budget, ensuring effective cost control and reporting.
• Provide oversight on all lease and maintenance obligations and all budgets and forecasts relating to facilities overheads, utilities, rates and maintenance plans.
• Lead sustainability initiatives in line with Group corporate responsibility goals, including energy efficiency and waste reduction programmes.
• Ensure the maintenance and smooth functioning of all Group facilities, including utilities, equipment, and security systems.
• Provide oversight and reporting relevant to the Group facilities function.
• Manage Group relationships with external vendors and service providers to ensure high-quality and cost-effective delivery of services.
• Oversee relocation, refurbishment, and expansion projects, ensuring timely completion within budget.
• Ensure compliance with health, safety, and environmental regulations across all Group offices globally.
• Develop and implement policies and procedures to maintain safe and secure Group working environments.
• Address and mitigate risks associated with Group facilities management, including disaster recovery and Business Continuity planning.
• Identify opportunities for Group cost savings without compromising service quality.
• Monitor Group capital expenditure on facilities upgrades and refurbishments.
• Lead and develop Group facilities coordinators, fostering a collaborative and high-performance culture.
• Provide training and development opportunities to enhance Group team capabilities.
• Act as the primary point of escalation for critical Group facilities-related issues.
• Collaborate with senior leadership to support the organisation's strategic goals through effective space planning and facilities solutions.
• Act as a key liaison for Group facilities matters with internal stakeholders, clients, and regulatory bodies.
• Communicate effectively with employees to address Group facilities-related concerns and feedback.
• Adhere to and meet fully the expectations of Miller, as set out in its policies and procedures, training material, and embedded in its systems and controls. Our policies and procedures are written to encapsulate the compliance, legal and financial crime related legislation and regulations which apply to Miller.
• Comply with any external rules and requirements imposed on individuals performing their role at Miller, such as Lloyd's byelaws and local regulatory rules (FCA, FSMA etc).
• Promote Miller brand and values to enhance Miller's reputation in the market

Knowledge Required:

• Building management lease management, working with the property managing company
• Managing Health and Safety, Fire safety
• Desk assessments
• Understanding how building occupancy works

At Miller, we are committed to creating an inclusive and supportive environment for all candidates. If you require any adjustments or accommodations to support you during the application process, please don't hesitate to let us know.