External Relations & General Admin Assistant

External Relations & General Admin Assistant

London, United Kingdom Posted on 08/11/2023

• Assistin managing external relationships, corporate image promotion and eventsorganization.
• Dealwith general administrative matters for the company within the HR & Administration Department.

External Relationship (70%)

• Externalrelations management inclusive of routine communications with media, brandpromotion, doing researches and drafting reports as assigned by supervisor;
• Preparationof references for banks, landlords, new employees, invitation letters etc.;
• Managementof memberships and subscriptions;
• Managementof the reputational risk with the intention to enhance corporate image in themarket; to find solutions with guidance;
• Implementroutine management of reputation risk, security risk and draft regular reportsto and communicate with related departments ofthe company's Head Office and admin related systems;
• Co-ordinationbetween London office and third parties, e.g. social media;
• Make pre-arrangement for the delegation purpose, including conference preparation,presentation of the profile of the company, accommodation, transportation andmeals etc., when assigned;
• Supportin preparing various reports and PowerPoint materials to be presented as assigned ;
• Managementof memberships and subscriptions;
• Organizeclient events, as and when applicable;
• AdminInternal news and its platform in the HO system;
• OtherAdmin related matters assigned by Co Head/Head.

General Administration SupportWhen needed (30%)

• Providesupport for the HR & Administration Department to ensure that it operates efficiently,when needed or assigned by department Head/Co Head.
• Arrangetravel and accommodation for staff business trips e.g. visas, flights and hirecars, if required;
• Arrangetemporary accommodation and provide support to expats;
• Liaisonwith Social Committee as necessary to organize events;
• MaintainingSubsidiary and Branch organization charts;
• Providesupport for visitor organization;
• Liaisonfor the company's third party service providers e.g. travel companies, airlines,accommodation services, etc.;
• Organizeall internal and external events e.g. CEO Town Hall meetings, arranging food / refreshments;
• Organizeclient events, as and when applicable;
• OtherAdmin related matters within HR & Administration Department'sresponsibility scope assigned by Head and Co. Head.

Requirements

• Good writing andresearch skills both in English and Chinese;
• Good communicationskills in English as well as in Chinese;
• Good organizational andinterpersonal skills;
• General administrationexperience and strong attention to detail;
• Good skills inMicrosoft PowerPoint, Word and Excel;
• Multi-tasking skillsand able to demonstrate initiative skills and ability to prioritize tasks.