Executive Secretary

• To support two directors with secretarial duties and diary management.
• To ensure all HR and payroll processes and admin are followed within the required timescales.

• Maintain all staff personnel files in accordance with current HR procedures, including:
  • Monthly payroll updates: add new starters/leavers to HR system, monitor maternity/paternity leave, statutory recoveries, student loans, driving offences, and other payroll requirements.
  • Scan HR files and documents onto the HR system (Success Factors).
  • Prepare offer letters, employment contracts and new starter information packs.
  • Follow HR procedures and take care of new starters and leavers, prepare reference packs and coordinate with Line Managers for smooth entry/departure.
  • Measure and report staff absence using internal and Bupa systems, monitor trends and notify line managers where appropriate, and follow up on required paperwork.
  • Attend disciplinary or grievance meetings as a note taker for HR or Line Manager.
• Director diary management.
• Maintain company car records, order replacement/hire vehicles, and keep P46 tax records.
• Monitor Director's inbox during absences, print emails, collate and address urgent queries.
• Arrange travel and accommodation for Directors, including flights, hotel bookings and diary updates.
• Handle Director expenses.
• Prepare for meetings, book lunches or pastries, and serve teas and coffee.
• Field queries from external companies to the relevant department.
• Take meeting minutes, actions, and distribute to the relevant people.
• Perform any other duties required to meet the needs of the business.

• Exceptional administrative and organisational skills with the ability to multi task and prioritise workload.
• Excellent telephone manner.
• Self starter who can be extremely flexible in daily work.
• Ability to work under pressure and maintain complete confidentiality.

We provide standard benefits including retail discounts, company funded life insurance and private healthcare, a quality pension scheme with company contributions, a discounted house purchase scheme, car leasing scheme, and share plans. You can tailor your benefit package with options such as additional annual leave or adding dependants.

We offer industry leading professional training and development, opportunities for growth and personal development, and a supportive culture where everyone can feel at home.

As a proud Disability Confident Employer, Taylor Wimpey is committed to creating a diverse and inclusive workforce. We collaborate with individuals who have disabilities and long term health conditions, ensuring barriers are eliminated in employment opportunities. We guarantee an interview to applicants with a disability who meet the minimum role requirements.