Executive Coordinator

Role Summary

We are seeking a highly organized and proactive Executive Coordinator to provide executive-level support to the President & CEO of our group of companies. The ideal candidate will be a self-starter with strong planning, scheduling, and multitasking abilities, capable of managing priorities in a fast-paced environment.

Key Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Serve as a professional point of contact for internal and external stakeholders.
• Prepare correspondence, reports, presentations, and meeting materials.
• Organize board and executive team meetings, including agendas and minutes.
• Track deadlines, projects, and follow-up actions to keep the CEO on schedule.
• Maintain confidential records and handle sensitive information with discretion.

Qualifications Education, Training and Certifications

• Proven experience as an executive assistant or other relevant administrative support experience
• In depth understanding of Microsoft Office, Power Point, Excel and Outlook 365
• Bachelor's Degree preferred; Associates Degree or equivalent training/certifications accepted
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast paced quickly changing environment
• A proactive approach to problem solving with strong decision making skills
• Professional level verbal and written communications skills

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed for the safe and efficient running of the operations.