Executive Assistant to the Deputy Principal - Head of Malvern Campus

Executive Assistant to the Deputy Principal - Head of Malvern Campus

Malvern Campus

AboutUs

Caulfield Grammar School is aninternationally recognised, independent, co-educational schoolcommitted toprovidingexceptional educational opportunities fromEarly Learning through to Year 12. With over 3700 studentsacross5campuses and our Student Experience Programs in YarraJunction and Kakadu, Caulfield Grammar passionately strives todeliver innovative specialist educational programs enabling qualitylearning every day, in every experience, for every learner, forlife.

TheRole

This is a rare and excitingopportunity to join Caulfield Grammar School as the ExecutiveAssistant to the Deputy Principal - HeadofMalvernCampus,ona full-timeandpermanentcapacity. Weareseekingan experienced and highly capableprofessional with exceptional organisational skills, meticulousattention to detail and the ability to exercise sound judgment whenmanaging complex and confidential matters.Asa calm,organised and forward-thinking EA who thrives in a busy executiveenvironment and takes pride in anticipating needs before theyarise, youwillbring maturity, sound judgement and theability to build strong relationships atalllevels,andact as a trusted partner to theDeputy Principal by anticipating needs, managing priorities, andensuring effective flow of information across key schoolstakeholders.Success in this role will require outstandingcommunication skills, the capacity to navigate competing prioritieswith confidence and an unwavering commitment to the higheststandards of professionalism.

As a key member of the DeputyPrincipal's office, you will play a significant role in enablingleadershipeffectivenessand shaping the dailyoperationalrhythmof a highlydynamicenvironment.You willbe responsibleformanaging critical workflows, coordinating high-levelmeetings andeventsand ensuring the Deputy Principal'spriorities are delivered efficiently to a consistently highstandardandidentifyopportunities to streamlineadministrative processes and improve efficiency across thecampus.The EAto theDeputyPrincipalwilloperatewitha high levelof autonomy,proactively resolving issues and ensuring smooth day-to-dayoperations of the Deputy Principal'soffice.

KeyResponsibilities

• Provide high-level executivesupport to the DeputyPrincipal,demonstratingprofessionalism,discretionandstrong decision-makingcapabilities.
• Manage a complex and dynamiccalendar, including scheduling appointments, coordinatingstakeholderengagementsand preparing daily briefingmaterials.
• Coordinate and support a broadrange of meetings,eventsand functions, includingall logistical requirements such as roombookings,cateringanddocumentation.
• Prepare high-quality documents,briefings, agendas, and concise minutes of meetings tosupporttimelyand effectivedecision-making.
• Maintain organised andaccessible file and document management systems, and overseeaccounts receivable, payable and expense processes in alignmentwith school policy.
• Support strategic projects withstrong administrative oversight and ensure follow up actionsare completed
• Contribute to the smooth andefficient operation of the campus by ensuring effectivescheduling,timelycommunicationand consistentdelivery of administrative support.
• Model and live the CaulfieldGrammar School values andbehaviours.

Skills andExperience:

• Minimum of 3years'experiencein a personal orexecutiveassistantrole
• Experience in writing executivelevel reports
• Experience in an educationalsetting is highlyadvantageous
• High levelsof written &computer literacy
• Excellent customer serviceandrelationship management
• Outstanding communicationskills
• Exceptionalattention todetail,organisational, timemanagementand prioritisingskills
• High levelof analyticalthinkingandproblem-solvingskills
• Proven ability to workindependently
• Advanced Microsoft and AppleSuite skills
• Hold or willing to obtain anEmployment WorkingWithChildrenCheck.

For further information pleasesee Position Description.

Why Caulfield GrammarSchool

Our culture is defined by the fivevalues: Pursuing Excellence, Inspiring Creativity, ThrivingTogether, Embracing Diversity, and Living Wholeheartedly. Thesevalues guide the way we work together with passion and authenticitybased on our guiding principle of a Mind forLife.

For more information about pursuing acareer of excellence at Caulfield Grammar School, pleasevisitour CareersPage .

OurBenefits

• Competitive base and13%Superannuation
• Continuous professionaldevelopment opportunities
• Access to outstanding facilitiesand resources with free onsiteparking
• Health & Wellbeing activitiesthroughout the year
• Employee Assistance Program(EAP)
• Access to BENYappwithdiscounts exclusive to Caulfieldemployees

Enquiries:

ApplicationsClose: 23August2026however please noteapplicationsmaybereviewed and screened upon submission so please applytoday.

Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.

Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.