Executive Assistant and Recruitment Coordinator

Executive Assistant and Recruitment Coordinator

Location: Brighton

Vacancy Type: Permanent / Full Time

Salary: £30,000-£32,000 per annum will be offered, depending on skills and experience.

Brighton College is seeking to appoint an Executive Assistant and Recruitment Coordinator on a full-time, permanent basis.

Main Purpose of the Role: To provide high-quality executive, recruitment, and HR administrative support that ensures the smooth running of the College's recruitment and onboarding processes. The role coordinates senior leaders' diaries and documentation, manages end-to-end recruitment, and acts as a professional point of contact for candidates and new starters. It also supports HR projects, maintains safer recruitment compliance, and upholds strong organisation and communication to enable effective decision-making and a positive stakeholder experience.

General Duties and Responsibilities:

Executive Assistant Support:

• Act as a key point of contact and trusted administrative partner to senior leaders and their PAs/EAs, ensuring their recruitment related commitments, diaries and priorities are well coordinated.
• Manage schedules, organise meetings and prepare documentation, ensuring hiring managers and panel members are fully briefed for interviews, panels, and recruitment events.
• Provide proactive reminders, follow up actions and general PA support to ensure the timely progression of all recruitment activities.
• Support senior management with ad hoc tasks, confidential administrative duties and project coordination, ensuring issues are escalated and resolved promptly.

Recruitment Administration:

• Administer multiple recruitment campaigns concurrently, taking ownership of timelines, communication and documentation throughout each process.
• Draft, post and maintain high quality job advertisements to attract suitable candidates.
• Organise interview days from start to finish, including drafting detailed schedules and coordinating tours, panel interviews, teaching observations and hospitality arrangements.
• Liaising with candidates throughout the recruitment process, including issuing interview and lesson observation invitations, sharing full details and schedules, and keeping them informed of outcomes while providing feedback where appropriate.
• Prepare and distribute interview packs for hiring managers and panel members.
• Meet and greet candidates on interview days, oversee ID checks and ensure candidates follow their timetable smoothly and professionally.
• Collate and maintain interview documentation, including shortlisting matrix's and final hiring decisions.
• Prepare letters of appointment and contracts of employment with accuracy and attention to detail.

Onboarding and HR Administration:

• Create new starter profiles on College systems (iSAMS and iTrent) and ensure all onboarding actions are completed before start dates.
• Act as the main point of contact for new starters, answering queries, guiding them through processes and ensuring a positive experience.
• Request references, monitor responses and escalate areas of concern where necessary.
• Support the organisation of the new teacher induction programme, including drafting professional biographies and preparing induction materials.
• Assist with staff accommodation administration and internal staff moves, supporting the full employee life cycle.

Compliance and Project Support:

• Ensure all recruitment activity remains fully compliant with internal policies and safer recruitment standards.
• Work collaboratively with the HR team on summer projects and ongoing process improvement initiatives.
• Provide comprehensive administrative and logistical support to the Deputy Head (Common Room) for the Explore Teaching internship programme.
• Undertake any other reasonable duties requested by management to support the smooth operation of the team.

Person Specifications

The successful candidate will have experience in the following areas:

• Exceptional attention to detail.
• Professional, discreet and highly approachable.
• Strong Executive Assistant/ Personal Assistant capability.
• Ability to prioritise and work effectively under pressure.
• Excellent team player.
• Absolute commitment to confidentiality.
• Strong IT capability, including proficient use of Microsoft Teams and Microsoft Office (Word, Excel and PowerPoint) and confidence in learning new systems quickly.
• Clear, confident and professional verbal and written communication skills.
• Flexible, proactive and adaptable.
• Highly organised administrative skills.
• Ability to perform accurate salary and numerical calculations.

Hours of Work

Monday to Friday inclusive, working 8.30am to 5.00pm with a 60-minute unpaid lunch break (37.5 hours per week).

Remuneration

A salary in the range of £30,000-£32,000 per annum will be offered, depending on skills and experience.

Holidays

23 days, plus bank holidays increasing to 28 days plus bank holidays after 2 years of service.

To Apply

If you feel you are a suitable candidate and would like to work for Brighton College, please click apply to be redirected to our website to complete your application.