Executive Assistant

Executive Assistant
Location: London
Job Type: Contract - 6 months
Work Setup: Onsite - 5 days in the office

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a large, well-established organization operating across several professional service areas. They focus on forward-thinking solutions, support employee development, and value an inclusive environment. The company offers a range of career paths and is recognized for its cooperative work style and strong ethical standards.

What You'll Do

• Provide high-level, responsive administrative support to executive leaders, including the CEO, CBO, Specialty Placement Leader, and other senior stakeholders
• Manage complex calendars across multiple time zones, schedule meetings and calls, organize appointments, and oversee inboxes with effective prioritization and timely communication
• Coordinate comprehensive business travel arrangements, prepare detailed itineraries, and process expense reports and credit card reconciliations accurately and on time
• Act as a strategic gatekeeper by prioritizing tasks, managing non-essential activities, and planning client meetings and events while partnering with internal teams and external event planners
• Handle confidential information with discretion and support operational continuity through accurate documentation, distribution of meeting materials, minute-taking, and identifying and communicating needed actions

What You Bring

• Proven experience as an Executive or Personal Assistant (ideally have supported C-Suite level)
• Experienced in structured, corporate environments such as insurance, financial services, or professional services
• Extensive experience in diary and calendar management
• Skilled in travel coordination, scheduling meetings, room bookings, minute-taking, and managing interactions with both internal and external stakeholders

What's Next

If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at (see below) to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.