Executive Assistant

Role: Executive Assistant
Department: Global Engagement
Grade: 5 (£28,778 - £32,097)
Responsible to: Pro-Vice-Chancellor & Executive Dean for Global Partnerships
Campus: Belfast
Reference: 038926

(Full-Time, Permanent)

- ABOUT US -

We are a university with a national and international reputation for excellence, innovation and regional engagement, making a major contribution to the economic, social and cultural development of Northern Ireland.

Our core business activities are teaching and learning, widening access to education, research and innovation and technology and knowledge transfer.

- THE ROLE -

To provide a comprehensive professional secretarial and support service to the Pro-Vice-Chancellor & Executive Dean (PVC & ED) for Global Partnerships. The post holder will assist with the coordination of clerical activities associated with the business of the PVC & ED, and will take responsibility for the development and maintenance of effective systems, processes, and procedures. Additionally, the post holder will contribute to projects, and organise/coordinate events and activities, within the Office for Global Engagement.

- ABOUT YOU -

- A good standard of numeracy and literacy either by qualification (GCSE English and Maths at Grace C or equivalent) or evidenced by work-related activities.
- Experience in a personal administrative capacity in support of a senior manager, including working with sensitive and confidential material.
- Experience of electronic diary management for a senior manager in a large organisation who works across multiple locations, including making travel arrangements.
- Excellent oral and written communication skills with ability to use appropriate tact and diplomacy.
- Experience of working independently (without direct supervision) and evidence of the ability to work as part of a team.

Please find our employee benefits on our website.

Ulster University holds a Silver Athena SWAN award in recognition of our commitment to advancing Gender equality in higher education. You can read more about what this means on our University website. The University has a range of initiatives to support a family friendly working environment, including flexible working.

The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.