Executive Assistant

About Olala

Olala! is a fast-growing Real Estate management and hospitality group with headquarters in Barcelona.

We are part of a hospitality group that manages over 1200 accommodation units, such as short-term rentals, hotels, and other unique stays; as well as 10 F&B assets, across multiple countries in Europe, Asia and the Middle East.

Our mission is to provide our guests with unique hospitality experiences while promoting an efficient and sustainable way of travelling with style. Since our beginning in 2014, we've expanded our operations to 17 cities and are on our way to continue growing in different markets worldwide by offering travelers smart/digital and stylish accommodations and high-level service.

Your role

We are looking for a proactive, highly organized, and business-savvy Personal Assistant to support our CEO. This role is central to the CEO's day-to-day operations and strategic priorities, ensuring seamless execution of their schedule and communication across key internal and external stakeholders.

Key responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing documents and presentations, and acting as a point of contact for various stakeholders. The Personal Assistant will help streamline workflows, anticipate needs, and ensure that daily operations run smoothly, enabling the CEO to focus on high-level priorities.

We're seeking someone with strong ownership, discretion, excellent interpersonal skills, and the ability to adapt quickly in a fast-paced, evolving environment. This is a unique opportunity for a dynamic and solution-oriented professional to gain close exposure to strategic decision-making at the highest level of the company.

Your Journey

• Manage the CEO's daily schedule, including meetings, calls, reminders, and travel arrangements, ensuring optimal time management.
• Act as a reliable point of contact between the CEO and key stakeholders inside and outside the company (clients, partners, investors, authorities, etc.).
• Accompany the CEO to meetings, events, or appointments when required, ensuring seamless coordination and a professional presence.
• Prepare and review presentations, reports, and executive documents with attention to clarity, accuracy, and impact.
• Organize and oversee logistics such as travel, accommodations, event planning, and meeting coordination.
• Anticipate needs and proactively resolve unforeseen issues with discretion and efficiency.
• Facilitate smooth and timely communication between the CEO and relevant internal teams or external contacts.
• Take structured notes during key meetings, translate them into actionable next steps, and ensure timely follow-up and completion.
• Stay informed on the CEO's priorities and the company's strategic goals to better anticipate needs and provide meaningful support.
• Collaborate with the CEO on various projects and initiatives, contributing to their successful delivery.
• Ensure accurate and timely dissemination of information from the CEO to relevant teams and stakeholders, minimizing friction and miscommunication.

What do you bring to your trip

• Minimum 4 years of experience as a Personal Assistant or in high-demand administrative roles.
• Excellent verbal and written communication skills (Spanish and English fluency is a must).
• Strong interpersonal skills and the ability to interact with executive-level stakeholders while maintaining a professional image.
• High level of organization, autonomy, and ability to prioritize tasks effectively.
• Proficiency with digital tools (Google Workspace, productivity apps, social media).
• Ideally, academic background in Public Relations, Communication, Business Administration, Marketing or related fields.

Olala Perks

• Breakfast is the most important meal of the day. Fruit, coffee & milk is on us!
• You will have access to apply for our private healthcare.
• Employees know it first! You will be able to enjoy an annual credit to use in one of our accommodations around the world.
• Work abroad!: you will have the opportunity to work from another city for a total of 2 weeks per year.
• You can make a difference with us. We'll develop a compensation bonus plan based on your performance and individual projects linked to the company goals.
• Keep learning! Career growth and development opportunities including learning programs and career plans per department and position.
• Flex day: Your flexibility is important. Enjoy the possibility of working from home 1 day a week.
• Birthdays Off: Enjoy your birthday doing what you love most.
• Events: Team buildings, office events and once a month Olala Homes invites you to an afterwork!
• Flex Friday - Once a month.
• Pet friendly days at the office - we want to meet your furry friend!

Diversity and Sustainability

At Olala, we take pride in cultivating a vibrant and inclusive work environment that celebrates individuality and diversity. We believe that these are invaluable assets that fuel innovation, foster creativity and drive our overall success.

Additionally, we believe in taking action towards curving the impact that our company has on its environments. This includes implementing energy efficient practices and engaging in community projects that promote cultural preservation among others actions.

We look forward to receiving your application!

For more information about Olala, visit and to keep up to date with Olala news, follow us on LinkedIn and Instagram !