Executive Assistant

Executive Assistant to Senior Finance Executive

We are looking for a highly capable and organized Executive Assistant to support a senior leader in a dynamic, global organization. This role involves providing proactive administrative, operational, and project support to ensure seamless day-to-day functioning and effective coordination across departments. The ideal candidate will have strong multitasking abilities, excellent communication skills, and a proven ability to handle confidential matters with discretion. The position requires attention to detail, reliability, and the capacity to operate in a fast-paced, high-stakes environment.

Key Responsibilities

• Manage complex scheduling and calendars, including cross-functional meetings and high-level reviews.
• Prepare materials for executive presentations and financial briefings.
• Track deadlines and deliverables, ensuring timely follow-through.
• Draft, edit, and format reports, presentations, and communications.
• Organize and maintain digital and physical filing systems.
• Monitor correspondence and assist with timely responses.
• Help coordinate ongoing projects and department initiatives.
• Maintain documentation, dashboards, and status trackers.
• Collaborate with internal teams to support execution of strategic priorities.
• Serve as a key point of contact for internal and external stakeholders.
• Ensure timely and professional communications across all channels.
• Support alignment between finance leadership and regional/global teams.
• Oversee administrative workflows including expenses, travel, and logistics.
• Maintain confidentiality and uphold data integrity across all tasks.
• Ensure smooth functioning of processes and office systems.

Skills and Requirements

• Bachelor's degree preferred.
• Experience supporting senior leadership in a corporate or finance environment.
• Excellent organizational and project management skills.
• Proficient in Microsoft Office Suite; familiarity with ERP/reporting tools is a plus.
• High level of discretion, professionalism, and initiative.
• Strong interpersonal skills and a collaborative, service-oriented mindset.
• Technologically adept, with the ability to quickly learn new tools and systems.
• Fluent in English and Dutch with strong written and verbal communication abilities.