Executive Assistant

Role: Executive Assistant

Salary: Competitive

Job Status: Permanent/ Full Time

Location: Takeley, Essex

Vacancy Reference: VR/05332

Role Description:

Our client is a world-renowned innovator in signage, graphics, and modular stand solutions, delivering dynamic brand environments across exhibitions, events, and commercial spaces. Headquartered in Essex with a European hub in Valencia, they are trusted by global brands to bring creative concepts to life through precision, sustainability, and cutting-edge execution.

They are now seeking an exceptional Executive Assistant to provide high-level support to their C-Level leadership team. This is more than a traditional EA role - it's a strategic position at the heart of a fast-paced, cross-border business where your contribution will directly influence operational excellence and executive impact.

The Role:

Strategic Executive Support

• Manage complex diaries and international travel logistics for C-suite leaders
• Prepare executive-level documentation including board agendas, strategic minutes, and action plans
• Handle confidential information and high-level communications with discretion and professionalism

Operational & Project Coordination

• Track and report on strategic initiatives across the UK and European entities
• Develop dashboards and briefings to inform executive decision-making
• Proactively identify and mitigate project risks to ensure seamless execution

Stakeholder & Leadership Engagement

• Act as a key liaison between executive leadership and internal/external stakeholders
• Coordinate with department heads to drive cross-functional alignment
• Support high-level meetings with clients and partners, including relationship management

Administrative Excellence

• Maintain accurate executive documentation and business records
• Provide day-to-day administrative support, including HR, procurement, and finance coordination
• Champion process improvement and efficiency in internal systems and workflows

The Ideal Candidate:

Essential

• Proven experience supporting senior leadership or C-Level executives
• Impeccable organisation, communication, and multitasking abilities
• Proficiency in Microsoft Office and absolute discretion in handling sensitive information

Desirable

• Background in signage, events, or creative industries
• Familiarity with project management tools (e.g., Smartsheet, CRM platforms)
• Spanish language skills or experience working with international teams
• A proactive, solutions-oriented mindset with a drive for continuous improvement

Why Join?

• Competitive salary and benefits package
• A collaborative, forward-thinking team culture
• Exciting career progression and personal development opportunities
• Work for a market leader recognised globally for innovation and excellence