Executive Assistant - Business Support

We are seeking a highly professional Executive Assistant to provide support to both the Managing Director and Associate Director: Operations & Client Relations. This role goes far beyond the traditional administrative support; it is central to ensuring that strategic priorities progress, commitments made in meetings are delivered, and projects remain on track across a fast-paced, international environment.

Our London-based clinic provides a premium, personalised approach to primary and concierge healthcare. We deliver a high standard of clinical excellence in a calm and discreet environment, ensuring every patient receives compassionate, tailored care. The clinic is part of a respected US healthcare group and operates as a standalone UK entity with a multidisciplinary team of physicians, nurses, and support professionals.

Duties and responsibilities

As the executives' right hand, you will play a vital role in coordinating key initiatives, shaping internal and external communications, and supporting the delivery of high-quality presentations, briefs and reports. You will be required to think several steps ahead, exercise sound judgement, and mange relationships with professionalism and tact.

• Provide comprehensive administrative support to the Senior Management Team, including diary management across multiple time zones.
• Serve as a strategic partner, ensuring follow-though on meeting outcomes, tracking deliverables, and maintaining momentum on projects.
• Coordinate project meetings, take minutes and track and follow up on actions.
• Support project management activities, including maintaining timelines and monitoring progress.
• Assist with drafting presentations, preparing briefs, and compiling reports.
• Coordinate communication between executives, internal teams, and external stakeholders, ensuring clarity, discretion and alignment.
• Anticipate needs and proactively manage priorities to optimise executive productivity.
• Represent leadership with professionalism, upholding the highest level of confidentiality and discretion in all matters.

Person Specification

• Proven experience supporting senior executives, ideally across international time zones.
• Demonstrated ability to support project work with attention to detail.
• Strong communication skills, with the ability to convey information clearly and diplomatically with executive-level polish.
• Strong organizational skills with the ability to manage competing priorities.
• High levelofproficiencyin Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Experience in private or public healthcare.
• Familiarity with medical terminology and UK healthcare pathways, referrals, and private medical insurance processes.

Personal attributes

• Highly professional, calm, discreet with excellent judgment.
• Proactive, solution-focused mindset.
• Collaborative working style, fostering positive relationships across clinical and non-clinical teams, external partners and senior stakeholders.
• Ability to anticipate needs and adapt to changing priorities and an evolving structure.
• Willing to step-in and support colleagues across the business when needed.

Annual Leave: 36 days including Bank Holidays

Pension: 5% Employer / 5% Employee

Life assurance

Private Medical Insurance

Health Care Cash Plan

Company Sick Pay

Closing date

Friday 4 September 2026, however, interviews will take place from 12th August and we may close the advert early if a suitable candidate is identified so do not delay your application.

£45,000 per annum

Hours

40 per week / Monday to Friday 9 am to 6 pm

Annual Leave: 36 days including Bank Holidays, Pension: 5% Employer / 5% Employee, Life assurance, Private Medical Insurance, Health Care Cash Plan, Company Sick Pay