Executive Assistant - Belfast

VANRATH are delighted to be working with a respected public body seeking an experienced Executive Assistant to join their Secretariat team.

What's in it for you?

• £30,458 - £31,097 salary
• Initial minimum 3-month temporary assignment
• 37-hour working week (Monday-Friday, 9:00am-5:00pm)

About your next employer

You'll be joining an independent public sector organisation committed to delivering high standards of governance, accountability and public service. The Secretariat Team plays a vital role in supporting senior leadership, coordinating governance processes and ensuring the efficient administration of key organisational activities.

About you

• Previous experience in an executive support, secretariat or senior administrative role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Experience preparing reports, agendas, minutes and correspondence
• Ability to manage confidential and sensitive information
• Proficient in Microsoft Office, including Word, Excel, Outlook and Teams
• Strong attention to detail with excellent proofreading skills
• Ability to prioritise workload and work to strict deadlines
• Professional, proactive and customer-focused approach

What you'll do

• Provide high-level administrative and secretariat support to senior management
• Coordinate meetings, prepare agendas and distribute meeting papers
• Record accurate minutes and track actions arising from meetings
• Manage diaries, correspondence and document control
• Prepare reports, briefing papers and presentations
• Liaise with internal departments and external stakeholders
• Maintain confidential records and governance documentation
• Support the delivery of corporate governance and committee processes
• Respond to enquiries and provide administrative support across the Secretariat function
• Ensure work is completed in line with organisational policies and procedures

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