Executive & Office Coordinator - Music Charity

Overview

Our client is a registered charity dedicated to helping individuals within the music industry who are affected by mental health and/or addiction. To do this vital and life-changing work they are looking to hire a dedicated Exec/Office coordinator who will do vital work to provide seamless support to the CEO and wider organization.

This stand-alone support role will be varied and have touchpoints across the entire organization so previous experience, or an understanding of HR, governance and basic financial admin will be a huge advantage. This is a fantastic opportunity for a highly organized and detail focused coordinator with excellent communication skills to support a friendly and close-knit team doing amazing work dedicated to making a positive impact on people's lives. Duties will include:

• Manage the CEO's diary, scheduling internal and external meetings.
• Prepare agendas, presentations, minutes, and supporting documents.
• Act as liaison between CEO, trustees, and stakeholders as needed.
• Minute and action outcomes of all relevant leadership meetings
• Support trustee coordination and compliance tasks (e.g. collecting declarations, assisting with annual returns).
• Assist in recruitment processes and maintain HR records.
• Organise staff onboarding and training logistics.
• Maintain and improve administrative systems, filing, and document management.
• Keep meticulous records of all policy developments, ensuring that they are all reviewed on an annual basis
• Coordinate all office operational tasks e.g. reports, renewals, contracts etc.

Essential Skills/Experience

• Excellent organisational, planning, and time-management skills.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Strong written and verbal communication.
• A good understanding of Human Resources processes
• Proficient in Microsoft Office, Google Workspace, and digital scheduling tools.
• Discretion, integrity, and trustworthiness handling confidential information.
• Proactive, problem-solving mindset and ability to work independently.

Highly desirable if in addition to the above you have prior experience working in charity/not for profit sector, experience with HR process and a connection to or understanding of the music industry.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.