Exam and Assessment Officer

Exam and Assessment Officer - Job Description:

Are you detail-oriented, organised, and passionate about education?

Join our dynamic team at Scholars School System, where you will play a vital role in ensuring the integrity, accuracy, and smooth delivery of our examinations and assessments.

About Us

Scholars School System, a project of the UK Curriculum & Accreditation Body (UKCAB), is a leading independent higher education provider with campuses across the UK.

In the last five years, we have successfully supported over 5,000 UK and EU learners on their academic journey, and we now proudly serve a vibrant student community of over 3,000 learners.

The Role

We are seeking a proactive and meticulous Exams and Assessment Officer to join our Birmingham campus. This is a key position combining data management, quality assurance, and student support, directly contributing to our students' academic success.

Principal Duties and Responsibilities:

• Coordinate the scheduling of examinations and assessments across the various campuses.
• Ensure appropriate venues, invigilators, and resources are allocated at the various campuses for exams.
• Assist in the preparation and distribution of examination papers and assessment materials.
• Ensure accuracy and confidentiality of the materials distributed across the different campuses.
• Oversee the administration of examinations, including the setup of examination venues, distribution of papers, and monitoring of exam conditions.
• Ensure compliance with examination regulations and guidelines set by the partner university and external regulators.
• Coordinate assessment needs of students with disabilities or special requirements to ensure equitable access to examinations and assessments.
• Oversee the processing, scanning and recording of examination results, ensuring accuracy and confidentiality in accordance with the policies.
• Serve as the primary point of contact for students, faculty, and staff regarding examination and assessment-related queries and concerns.
• Monitor the quality and integrity of examinations and assessments
• Monitor the internal and external moderation processes for all examinations and assessments, and ensure the records of all grades are stored in the correct places.
• Identify areas for improvements and implementing appropriate measures.
• Conduct regular quality assurance checks to ensure data accessibility, accuracy, confidentiality, and integrity throughout the student lifecycle, from admission to graduation.
• Perform data entry tasks as required, including timetables and grades.
• Securely share data with authorised internal stakeholders in accordance with data privacy protocols.
• Provide authorised external stakeholders with relevant data while adhering to confidentiality regulations.
• Facilitate interdepartmental communication across all campus locations and serve as a point of contact for the department in Birmingham.
• Assist with assessment processes, including grading input, statistical analysis of the grades, and secure storage of examination materials.
• Ensure compliance with institutional policies, procedures, and regulations pertaining to academic misconduct (AMC), mitigation, complaints, appeals and other related matters.
• Process certificates received from authorised stakeholders, ensuring proper documentation and record-keeping.
• Contribute to the planning and organisation of graduation ceremonies and related events.
• Perform additional duties as assigned by the Registrar or Deputy Manager

Requirements

• Bachelor's degree or higher, ideally with a focus on statistical data handling or higher education.
• Minimum of two years' experience in exam administration or a similar role within a higher education institution.
• Level 7 qualification in statistical data processing.
• Experience working in higher education administration.
• Proficiency in Power BI and/or advanced Excel.

Salary and Benefits:

• Competitive salary: £27,000 - £30,000 (based on experience).
• Performance-based incentives: Up to £5,000 annually.
• Pay progression: 5% annual increase based on performance.
• Generous holiday entitlement: 28 days annual leave + bank holidays.
• Free lunch provided on campus.

Job Type:

• Standard working hours: 9:00 am - 6:00 pm, on-site.
• This is a Full-time, Permanent role
• This role may involve travel to other campuses, with all travel costs reimbursed.