Estates Coordinator

IMMEDIATE START REQUIRED

We are currently seeking an experienced and proactive Estates Coordinator to provide urgent temporary support within a busy Estates department in the Solihull area.

This is a fast-paced role requiring someone who can hit the ground running from day one. Due to the urgent nature of the assignment, this position is best suited to someone with existing estates or facilities experience who can work independently with minimal training or supervision. An Enhanced DBS is required for this role.

• Managing and coordinating Help Desk job requests, including logging, processing, tracking progress, and updating records


• Supporting Planned Preventative Maintenance (PPM) activities and contractor coordination


• Liaising with external contractors to arrange maintenance and general works visits


• Reviewing, updating, and maintaining estates documentation and essential records


• Updating and organising files within SharePoint and other online systems


• Providing general estates administration and support to internal stakeholders


• Assisting the wider Estates team with day-to-day operational support

• Previous experience within an estates, facilities, or maintenance environment is essential


• Experience within an educational setting would be advantageous, although applicants from other sectors with strong estates knowledge are encouraged to apply


• Strong IT skills, including confidence using Office 365, Teams, helpdesk systems, SharePoint, and online platforms


• Ability to work effectively in a reactive, fast-moving environment


• Confident communicating with contractors, colleagues, and stakeholders


• Strong organisational and customer service skills


• Able to absorb information quickly and work proactively with minimal guidance