Estates Compliance Officer

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Reference: NOV

Expiry date: 23:59, Sun, 30th Nov 2025

Location: Liverpool

Benefits: 30 Days holiday + Bank Holiday and additional Christmas closure days

Contract: Permanent, full time (35 hours per week)

Location: Liverpool, hybrid (minimum 3 days on site per week)

Liverpool School of Tropical Medicine has won the Times Higher Education 2025 Outstanding Estates Team Award! We're now expanding our Estates team and looking for a dedicated Estates Compliance Officer to help us maintain a safe and legally compliant campus environment at LSTM.

In this role, you'll support the Estates Team by maintaining accurate health and safety records, coordinating statutory inspections, and ensuring remedial actions are completed promptly. You'll provide essential administrative support, including raising purchase orders, preparing reports, updating databases, and managing documentation to support compliance activity.

You'll also coordinate and monitor compliance across a range of specialist systems, including fire safety, water and legionella, electrical systems, gas and pressure systems, HVAC and mechanical plant, lifts and lifting equipment, asbestos, and specialist laboratory equipment such as autoclaves.

Key responsibilities include:

• Ensuring estates compliance with health and safety standards, regulations, and statutory requirements
• Coordinating and monitoring inspections, audits, and testing to maintain accurate and up-to-date compliance records
• Developing and maintaining Standard Operating Procedures (SOPs) and technical documentation
• Supporting risk assessments, safe working procedures, and participation in Health and Safety Committee activities
• Managing contractor documentation including permits to work, insurance certificates, method statements, and risk assessments
• Organising reactive maintenance and repairs for HVAC, autoclaves, and other specialist systems
• Assisting with contract renewals, asset tracking, and the transition to online systems such as CAFM
• Promoting a positive safety culture and supporting continuous improvement across the Estates Team

You will have:

• NEBOSH - General Certificate in Health & Safety, or working towards
• Experience in a similar role in a complex organisation meeting high quality outputs
• Strong attention to detail, with the ability to prioritise workload and manage conflicting demands
• Experience writing reports/ statements and maintaining accuracy
• Evidence of conformance to Health & Safety and Environment legislation relating to the built environment and statutory compliance
• Demonstrable experience in operational estate / maintenance management, with responsibility for ensuring statutory compliance and maintaining associated records
• Knowledge of relevant legislation including L8, HTMs, HBNs, COSHH, Asbestos, CDM Regulations, and ACOPs
• Experience of contractor supervision, management and monitoring

(For a full list of essential and desirable criteria please refer to the job description and person specification)

Application Process:

To apply for the position please follow the apply link and upload your CV and covering letter.

Due to the volume of applications, we receive, we may close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.

Interviews will take place on Wednesday 17th December Additional benefits of joining LSTM:

• Generous occupational pension schemes
• Government backed "cycle to work" scheme.
• Affiliated, discounted staff membership to the University of Liverpool Sports Centre
• A range of additional family friendly policies

Inclusion is central to our values at LSTM.

We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. LSTM selects candidates based on skills, qualifications, and experience.

We welcome conversations about flexible working; and applications from those returning to employment after a break from their careers.

LSTM actively promotes Equal Opportunities and Safeguarding