ERP Finance Officer (P-3) (2343)

Organizational Background

The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.

Organizational Setting

This position is located in the Budget and Financial Services Section (BFS), Division of Administration (ADM).

Reporting Lines

Under the overall supervision of Coordinator Budget Planning and Implementation - Chief Finance, and in coordination with the Head of Units in the Budget and Financial Services Section, to:

Aufgaben ERP System Design, Implementation, and Cutover

• Assess current PTS budget, financial and payroll policies and procedures and, from that, develop the ideal workflow to be used with the new ERP system.
• Ensure that workflows incorporate key financial and budget controls as identified in policies and procedures.
• Coordinate closely with internal and external finance and technical teams and evaluate how system changes will affect workflow, peripheral system integrations, data, and reporting. Recommend changes based on their evaluations and input.
• Coordinate with the ERP team, identify a key group of core users who will support transition of budget and finance data from the old system to the new. Ensure that data to be converted is sound before the transition and ensure that balances that move from the old system are accurate.
• Collaborate with finance leads, determine how grants, budget, cash balances and other balance sheet items should be accounted for into the new system.
• Research design problems as they arise and propose solutions.
• Develop and track project requirements and schedule meetings with the PTS project implementation teams.
• Document, communicate and manage changes that surface during the ERP design and implementation.
• Monitor and manage functional, schedule, and cost risks for the project.
• Communicate, in close collaboration with the ERP team, project status at scheduled meetings and serve as a central source of ERP finance project information for BFS.

ERP System Testing and Training

• Manage, in close collaboration with the ERP team, the day-to-day aspects of training and testing of the finance, budget, grants, travel, payroll, assets and projects modules before launch.
• Develop a training curriculum for the BFS staff, as well as programmatic and other staff on the ERP modules. Training materials should include user guides and job aids. Training itself should be prepared to be conducted both in-person and online.
• Identify key power uses who can be trained first and then train others.

Reporting and Documentation

• Working with key finance and budget leads to identify all types of reporting that will be needed from the new system. Then, working with the ERP team, develop these reports using the ERP report writer tools, with supporting dashboards as required.
• Develop job aids so different types of users can perform reports.
• Train users on report writing.
• Develop accurate documentation of the finance and budget modules of the system.
• Assist with drafting of new policies or revisions to existing directives, regulations and rules as necessary to reflect ERP process.

ERP stabilization

• Work with BFS and other counterparts for post-launch stabilization of the ERP system
• Assist with initial year-end close and audit processes.

Perform other duties as assigned.

Profil Education

• University degree in finance, business administration or a related field;
• Professional accounting certification and membership in an internationally recognized accounting body is an asset.

Work Experience and Qualifications

• At least five (5) years of progressively responsible professional experience in the areas of accounting, finance, budget or business administration is required, of which at least 3 years of demonstrated knowledge and practical experience in ERP (preferably SAP) Budget, General Ledger, Grants, Payroll, Travel, Projects and Assets modules; Preferably with an understanding of the complexities of multi-currency implementation;
• Working with development of financial policies and practices in an international organization;
• Thoroughness, excellent analytical and financial reporting skills are essential;
• Ability to build strong relationships with clients, focus on impact and respond positively to constructive feedback.

Languages

• Excellent written and oral communication skills in English are essential;
• Knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish) is desirable.

Competencies

• Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
• Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed;
• Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
• Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
• Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;
• Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks "outside the box"; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches;
• Client orientation - Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients;
• Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve;
• Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

Wir bieten CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: Salary Scales. The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.

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