Elite Private PA to UHNW Family Travel & Household Ops

Position

TOP Private PA - UHNW Family (Primarily Office Based West End)

This is a fabulous opportunity to join this UHNW family, acting as a core linchpin to the smooth running of the family's very busy private lives. This is a big role for a confident, highly organised and proactive PA who is used to juggling multiple priorities and working to the highest standard and confidentiality. This role is suited to someone who is calm, considered and professional at all times. Based in beautiful offices with an excellent package.

Responsibilities

• Support the coordination and planning of home maintenance at the Principals' residence, attending on site as and when required
• Support the management of utility bills, family vehicles, and other household day to day requirements for all properties
• Research and purchase household items for the family as and when requested
• Support the recruitment of household staff for the family, ensuring their skill sets are aligned with the requirements of the roles and the family's principles and values
• Assist with household accounts and budgets
• Assist with the management of house staff, including rota management
• Travel management for the Principals (and their family members)
• Arrange all aspects of private worldwide and domestic travel including the preparation of ever changing comprehensive itineraries, flights, hotel bookings, car parking and car hire
• Private plane logistics and liaising with the management company
• Assist with travel arrangements for external or internal visitors as and when required
• Arrange visas and keep passports and other travel documents up to date
• Be contactable after hours and on weekends when the Principals are travelling abroad
• Maintain the travel record spreadsheet
• Private and confidential diary management
• Effective communication and coordination of the Principal's diaries with contacts at affiliated companies, family members and other guests
• Collate and accurately process invoices and the submittance of expenses
• Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules

Qualifications and Competencies

• Previous experience demonstrating a high level of private PA support; experience supporting a family with young children would be highly preferable
• Previous experience in coordinating high volume complex diary management, meetings (domestic and international) and ever changing travel arrangements
• Some experience in managing properties and overseeing maintenance
• Experience in managing event coordination
• Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills
• Discreet with experience in being accountable for sensitive and confidential information
• Emotionally intelligent with strong and effective interpersonal and communication skills
• Approachable and a team player, with the ability to build and maintain key working relationships
• A positive outlook, with a "can do" determined approach
• Proactive, solutions focused and used to anticipating and looking ahead to requirements
• Motivated to make improvements to current practices, with a creative approach to solving issues
• Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace
• Integrity, professionalism, trust and confidentiality are key requirements
• Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement
• Proven analytical skills, with excellent attention to detail and the ability to focus and hone in on relevant information
• Good, effective administrative skills
• A strong learning ethic and ability to undertake investigative work on own initiative
• Flexibility in relation to working hours and last minute requests; top package and bonus (under a company umbrella)