EA, Executive Administrator, Business Support Administrator

We are seeking a highly professional Executive Assistant to support our Regional Vice President (RVP). This role demands excellence in core administrative functions, executive-level interfacing, and partner engagement. The ideal candidate will excel in a fast-moving, ambiguous environment, demonstrate sound judgment, and maintain confidentiality-while bringing a calm, reassuring presence and exceptional interpersonal skills.

Key Responsibilities

• Executive calendar management: Proactively manage complex calendars with precision and adaptability.

• Global travel coordination: Plan and book detailed domestic and international travel, including proactive adjustments to optimize efficiency.

• Expense and budget oversight: Prepare compliant expense reports, ensure policy adherence, and manage team budgets.

• Rhythm of Business support: Collaborate with Business Management to align operations, key meetings, and strategic priorities.

• Event planning: Organize All-Hands, off-sites, and internal/external events-from venue sourcing to execution.

• Team administration: Manage headcount, aliases, onboarding, equipment procurement, space allocation, and requisitions.

• Strategic projects: Lead special assignments requiring discretion, process improvements, and cross-functional coordination.

• Ad-hoc senior support: Provide administrative support for the Leadership Team as needed.

Qualifications

• 3-7 years of EA or senior administrative experience in a fast-paced, global environment-preferably supporting a senior or CVP-level leader

• Advanced proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel-Pivot Tables), Visio, and internal tools (Expense2, Travel, Employee Central, HeadTrax, AssetLink, etc.)

• Exceptional organizational, project, and time-management skills-adept at managing multiple priorities with clarity and follow-through

• Excellent written and verbal communication, with the interpersonal maturity to liaise confidently across teams and partner levels

• Proven ability to exercise sound judgment, diplomacy, and confidentiality in all interactions .

• Initiative-driven, proactive problem-solver who thrives in evolving and somewhat ambiguous contexts

• A calm, positive "can-do" attitude and sense of humor to build rapport within a diverse organization.

What you'll bring

• Executive presence and poise-confidently representing the RVP both internally and externally

• Impeccable attention to detail and a structured approach to ensure timely completion

• Flexibility: ready to pivot quickly when priorities shift

• A collaborative mindset: able to build effective partnerships across functions and seniority levels

People Source Consulting Ltd is acting as an Employment Business in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.