Document Controller, Maynooth

Leinster Appointments is currently recruiting for a permanent, full time Document Controller in Maynooth.

Fully office based

Salary up to €55,000 DOE

Responsibilities

• Coordinate all activities related to document control procedures, including technical documentation, drawings, and commercial correspondence.
• Administer and maintain document control platforms, including ACC and Procore.
• Perform quality assurance reviews of submitted documentation to ensure compliance with TSP and client standards.
• Monitor drawing and technical submittal deadlines in line with project milestones.
• Manage and track the status of Requests for Information (RFIs).
• Oversee the creation, review, approval, and workflow management of project documentation.
• Coordinate the management of as built documentation with project and design teams.
• Maintain strict version control for documents with multiple revisions.
• Organise and manage document storage systems to ensure efficient retrieval when required.
• Safeguard documents by ensuring secure storage, controlled access, and recovery measures to protect against loss or damage.
• Generate document control reports and project documentation metrics as required.
• Archive and dispose of documents in accordance with document retention policies.
• Support the development and continuous improvement of document control systems and processes.
• Review and report on new document control tools, software, and platforms to enhance operational efficiency.

The Person

• Proven experience in a document control role.
• Hands on experience using Aconex or similar document management systems.
• Exceptional attention to detail and strong organisational skills.
• Collaborative team player with the ability to work effectively across departments.
• Strong communication skills with the ability to engage confidently at all organisational levels.