Document Controller

We need an experienced Document Controller to support our construction division, managing project documentation, drawings and information flow across multiple construction projects. You will take ownership of document control systems, ensuring information is accurate, up to date and distributed efficiently, while coordinating a team of Virtual Assistants supporting the department.

Criterion Capital is an entrepreneurial property company. We move fast, think commercially and convert existing buildings into affordable hotels and residential accommodation.

• Manage and maintain the central document management system, ensuring all project records and drawings are accurately filed, controlled and up to date.
• Control the issue, receipt and distribution of project documentation in accordance with the Project Management Plan (PMP) and project procedures.
• Implement and maintain consistent document control protocols across multiple projects.
• Maintain project registers, trackers and records, ensuring all documentation is properly monitored and traceable.
• Archive historical and superseded drawings and documentation in line with company standards.
• Produce and circulate weekly reports on document activity, outstanding information and project status.
• Act as the central point of contact for all document and drawing control matters, supporting office and site-based teams.
• Visit project sites to support teams with the effective use of document control systems and procedures.
• Supervise and coordinate a team of Virtual Assistants, delegating tasks and monitoring performance to ensure accurate, consistent and timely document processing.

• Proven experience as a Document Controller within the construction industry.
• Strong proficiency in Procore and Microsoft Office.
• Excellent organisational skills, with exceptional attention to detail and accuracy.
• Experience managing or coordinating administrative support teams or Virtual Assistants is an advantage.
• Clear and professional communication skills when dealing with Clients, Consultants, internal teams and the supply chain.
• Confidence in leading meetings and coordinating the review and management of project information.
• Ability to work under pressure, meet tight deadlines and manage multiple project priorities.
• A proactive, flexible and commercially minded approach, with the confidence to take ownership and drive efficient document control processes.

Compensation: Competitive salary