Document Controller

Posted 5 days 23 hours ago by Uniting Holding

Permanent
Full Time
Other
Galway, Galway, Ireland
Job Description

JJ Rhatigan & Company is one of Ireland's leading Building Contractors, with operations throughout Ireland and the UK. We are currently recruiting for a Document Controller to be based in the Galway region. This is a fantastic opportunity to join a prestigious main contractor and work with like-minded people on award winning multi-million-euro projects.

General Duties

  • Ensuring access and training is provided to all required users.

  • Delivering weekly refresher training (following initial BIM Manager training) for the first 6 weeks of each project.

  • Ensuring information is easily accessible, current and coordinated.

  • Supporting the site team with:

    • Batch downloading, printing, mark up, and search functions.

    • Receiving and accessing drawing upload notifications.

  • Ensuring drawings:

    • Are named in accordance with the project naming convention.

    • Are issued at the correct scale, orientation, and format (DWG and PDF).

    • Include up to date registers with every revision, covering:

      • Drawing Title
      • Drawing Number
      • Drawing Revisions / Clouded Changes
      • Drawing Scale & Orientation
      • Dimensions and text
      • Updated Drawing Register
BCAR

  • Prepare, organise, and submit all BCAR related documentation to the Building Control Authority.

  • Ensure submissions are completed within required timelines.

  • Work closely with the Assigned Certifier, subcontractors, and design team to ensure documentation accuracy and compliance.

  • Maintain a centralized BCAR repository for easy inspection access.

  • Monitor and track BCAR submissions using the PIP as a tracker.

O&M

  • Compile, review, and finalize O&M manuals for client handover, ensuring accuracy and completeness.

  • Use O&M Manuals - Hometo standardise format and structure across projects.

  • Coordinate with subcontractors and suppliers to gather documentation for O&M Manuals.

  • Ensure manuals are submitted to clients within agreed timeframes post completion.

  • Make manuals available for download.

Design Review Meetings

  • Assist with the fortnightly preparation, organisation, and upload of DRM documentation, including:

    • Design Change Tracker (Change Control)
    • Design RFI Tracker
    • Planning Condition Tracker
    • Building Warranty Tracker
    • Building Control Tracker
    • Design Fee ScheduleDesign Team Meeting Minutes
    • Design Review Report
Goods Received Notice (GRN)

  • Assist with the recording of GRN's on SAP / COINS system.

    • Work closely with the Site Team, Project QS and Accounts department to ensure timely recording of GRN's on the JJR ERP System.
Professional Approach

  • Work independently while recognising when BIM / Design Manager input is required.

  • Demonstrate determination, drive, and dedication in all project duties.

  • Maintain weekly communication with Consultants, Clients, and Stakeholders.

  • Exhibit initiative, control, and strong communication skills.

  • Resolve issues quickly through a clear Action-Responsibility-Close Out approach.

Minimum Qualifications
  • BTEC in Building Studies, Building Engineering, or Building Management; OR HNC / HND / Degree in Construction Management or Architecture (with industrial placement).
  • Minimum 1 year's experience managing elements of construction projects.
Abilities & Skills
  • Highly organised and methodical approach.
  • Excellent management skills; capable of driving multiple workstreams simultaneously.
  • Strong interpersonal skills with ability to build effective relationships.
  • Excellent written, verbal, and communication skills.
  • Strong numeric and problem solving ability.
  • Up to date with new technologies.
  • Ambitious, driven, and motivated.
  • Ability to thrive in a fast paced environment.
  • Strong attention to detail.
  • Self motivated, proactive, flexible, and reliable.
  • Advanced IT proficiency (Microsoft Outlook, Word, Excel, PowerPoint).
  • Collaborative team player with a passion for success.
What JJR can offer you
  • Attractive terms of Employment & Competitive salary for the right candidate
  • Excellent Benefits
  • Excellent Career Progression
  • Opportunities to work on challenging projects and assignments.

If you feel you have the required skills and experience and are interested in joining a highly respected company with the opportunity to progress your career, we would be interested in hearing from you.