Deputy Operations Manager
Posted 7 hours 21 minutes ago by Aptia UK Limited
Deputy Operations Manager page is loaded Deputy Operations Manager Apply locations UK Leatherhead time type Full time posted on Posted 30+ Days Ago job requisition id JR102343
About Aptia
Aptia is a new force in the employee benefits and pensions administration services, on a mission to change the world of administration for the better.
In an underserved market, with huge potential for growth, Aptia serves 1,100 clients in the US and UK markets and will be supported by shared services in India and Portugal - helping more than seven million people live healthier and happier lives.
And we are expanding. Aptia Group is not only fuelled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.
Specialist. Responsive. Thoughtful. These aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.
If you want to join a sector that never stands still, in a company culture that is agile and that will invest in your career development, we could have your perfect next role.
Job requirements
As a Deputy Operations Manager, you will lead on quality service control, ensuring standards are maintained and best practices are implemented.
You will support the Operations manager oversee the daily clearance of all work activities in collaboration with the offshore team, coaching junior colleagues on challenging situations and driving process improvements will also be key aspects of your role. Additionally, you will oversee scheme events for allocated clients and conduct quality control reviews as needed. You will report directly to the Operations Manager.
This role is a hybrid position working from our Aptia Leatherhead office.
Whatyou'll be doing:
Oversee work allocation, process adherence, and operational improvements to enhance team efficiency and client profitability.
Manage and escalate issues, errors, and complaints, ensuring timely resolution and continuous service enhancement in coordination with the Administration Service Manager.
Stay informed on technical, procedural, and legislative updates, ensuring service delivery aligns with scheme rules and client-specific changes.
Identify and capitalize on revenue opportunities, ensuring additional work is billed according to contractual obligations.
Coach team members on client budget work and contribute to contract and fee reviews to enhance profitability and recovery.
Coach and guide junior colleagues to take ownership of service delivery and develop into a high-performing team.
Participate in solution creation, project implementation, and provide direction on complex cases.
Monitor and address training needs, conduct performance reviews, and adapt to work demands as needed.
Produce client Stewardship Reports, manage scheme event processing, and present periodic reports at Trustee and Administration meetings.
Communicate changes to work schedules due to client demands and support compliance with internal and external audit requirements.
Develop client relationships, lead operational aspects of client projects, and potentially participate in new business pitches.
Whatwe're looking for:
Strong client and trustee liaison skills, with the ability to develop relationships with smaller clients.
Expertise in pensions calculations with a high standard of accuracy, and a deep understanding of member calculation processes.
Advanced technical knowledge of UK pensions legislation, scheme types, and Aptia operational processes, with the ability to communicate effectively with clients, Trustees, and members.
Experience in supporting change implementation, process analysis and improvement, and managing budgets and client profitability for certain allocated clients.
Experience of coaching and supporting in a high performing team. Relevant Professional Qualification or working towards (Desirable)
Strong communication, analytical problem-solving, and team collaboration skills, with the ability to work effectively across teams and motivate others.
Proven ability to coach and support team members while working closely with the Administration Service Manager and the Aptia Outsourcing Management Team.
How to apply
If you are interested in this role, then we'd love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.
Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.
If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.
Aptia is a trusted provider of employee benefits and pension administration services, with offices in the U.S. and U.K. supported by shared services in India and Portugal. We manage programs covering over six million people and serving more than 1,100 clients, catering to both B2B purchasers of the administration platform and B2C employees.
With our extensive experience in the industry, we will deliver efficient and reliable solutions that ensure the smooth management of employee benefits programs. Our dedicated team of experts will combine in-depth knowledge with leading technology to simplify the administration process for clients.