Conveyancing Legal Secretary / PA

Conveyancing Legal Secretary, Belfast City Centre, £neg

Overview

A highly regarded, specialist legal practice is seeking an experienced Conveyancing Legal Secretary to join their growing team. The firm is widely recognised for its technical excellence, partner led approach and strong reputation for delivering pragmatic, cost effective legal solutions.

This role is ideal for a proactive, organised and detail-focused secretary with strong experience supporting a busy Conveyancing department. You will play a key role in ensuring the smooth progression of residential conveyancing files and providing a high standard of administrative and client support.

Key Responsibilities

File & Document Management

Preparing, formatting and proofreading contracts, transfers, completion statements and other conveyancing documentation. Opening, maintaining and closing client files in line with internal procedures. Managing deeds, title documents and Land Registry forms. Client Communication & Support

Handling incoming queries from clients, estate agents, lenders and third parties. Providing regular updates and ensuring excellent client care at every stage of the transaction. Administrative Support

Managing diaries, booking meetings and coordinating completion dates. Conducting property searches and managing requisitions. Preparing SDLT/LPS forms and submitting applications to Land Registry. Processing incoming post, dictation/audio typing and document production. Team Assistance

Supporting fee earners with caseload progression. Ensuring deadlines are met and work is completed efficiently and accurately.

Essential Skills & Experience

Previous experience as a Legal Secretary within Conveyancing (minimum 2-3 years strongly preferred). Strong understanding of residential conveyancing processes, searches, Land Registry applications and completion procedures. Excellent typing skills (digital dictation experience desirable). High attention to detail with the ability to manage multiple deadlines. Strong communication and client-care skills. Proficient in case management systems and Microsoft Office. Ability to work independently and as part of a busy, supportive team.

What's on Offer

Competitive salary aligned with experience. Supportive and professional working environment within a respected, specialist legal practice. Opportunity to work closely with experienced solicitors in a stable, well-structured conveyancing team. Long-term career development and ongoing professional support.

To discuss this role in confidence, contact Orla Milligan at Pathway - Specialists in Legal Recruitment:

At Pathway, we treat all applications with the highest level of confidentiality and professionalism.

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