Confidential Payroll Manager

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REPORTS TO: Chief Financial Officer/Treasurer

SCHEDULE: 8:30 am to 4:30 pm, Monday through Friday

SALARY RANGE: $70,000 - $90,000 commensurate with experience

ESSENTIAL FUNCTIONS OF THE POSITION:

• Preparation of the bi-weekly payroll and all related reports and documentation for approximately 270-300 employees using Primepoint software.
• Ability to interpret and apply multiple collective bargaining agreements and individual contracts.
• Prepare, verify and process all payrolls and payroll adjustments including but not limited to; new hires, promotions, salary changes, terminations, retroactive payments and stipends.
• Monitor the payroll calendar for contractual step increases and required adjustments.
• Maintain various spreadsheets to ensure accurate and timely handling of retroactive salary, stipend, clothing allowance, buy back and buy out payments, etc.
• Prepare & execute all employee deduction agency payments on a bi-weekly basis.
• Preparation and verification of all payroll reports; bi-weekly, monthly, quarterly and annually (both State and Federal Government as required).
• Administration of NJ Public Employees' Retirement System and NJ Police & Firemen's Retirement System including but not limited to: Enrollments, transfers, loans, certification of salary, monthly and annual payment transmission, quarterly IROC reporting, and retroactive salary reporting.
• Assist in the preparation of all correspondence and reports pertaining to payroll generated through the Finance Office.
• Assist in the preparation of personnel data for negotiations.
• Assist the Chief Financial Officer with annual salary projections for preparation of the annual budget.
• Provide verification of employment as requested by outside agencies.

Establish and maintain personnel files and accurate attendance records.

• Provide backup secretarial service necessary for the smooth operation of the Finance Office.
• All other tasks as assigned by the Chief Financial Officer, Assistant Chief Financial Officer and Township Administrator.

QUALIFICATIONS FOR THE POSITION:

• The ability to read, write, speak and understand the English language sufficiently to perform the duties of the position.
• The ability to pass a post offer/pre-employment physical exam including a drug screening analysis.
• Conformance with the Township of Stafford dress code and other personnel policies as adopted by the Township.
• The ability to work cooperatively with associates, subordinates, superior officers, and with those interested in or concerned with the work of the office.
• The ability to act courteously and effectively with the public.
• The ability to make financial entries accurately and to check financial records prepared by others for accuracy, completeness and propriety.
• The ability to type 30-45 words per minute.
• Working knowledge of bookkeeping and mathematics that pertain to this position and thorough knowledge of payroll and related procedures.
• The ability to compile materials for use in reports and summaries.
• The ability to maintain records and files with a high degree of accuracy, confidentiality and attention to detail.
• The ability to manage multiple deadlines in a fast-paced environment.
• Extensive experience in computer operations and programs including Microsoft Windows based applications.
• The ability to operate standard office equipment.
• Excellent organizational and communication skills.
• A High School diploma or the equivalent with two years business experience or two years of college education.
• The ability to obtain and maintain any certifications deemed necessary by virtue of State, Local, or Administrative mandate.

PHYSICAL DEMANDS:

1. 1. Vision: For most tasks: typing, copying, data entry, filing, retrieving information.
2. 2. Sitting: For deskwork and meeting with employees.
3. 3. Hearing: For communicating with employees.
4. 4. Fine Dexterity: For operation of: computer, calculator, & typewriter
5. 5. Handling: For inputting information into office machines and equipment
6. 6. Lifting and Carrying: For lifting and carrying files from office to office.
7. 7. Bending and Twisting: For filing and retrieving information.
8. 8. Standing/Walking: For filing and checking/retrieving information from other offices.
9. 9. Talking: For communicating with employees.
10. 10. Pushing/Pulling: For retrieving information from file drawers.
11. 11. Crouching/Bending: For accessing equipment and files.
12. 12. Balancing: For carrying items from offices.
13. 13. Reaching: Retrieving items from shelves.