College Business Manager

Posted 1 hour 17 minutes ago by Southwark Schools

Permanent
Full Time
Other
London, Lambeth, United Kingdom, SE11 4AS
Job Description
  • To attend all sub-committee meetings (Curriculum, Finance & Premises and Personnel).
  • To clerk the board meetings, preparing agendas, minutes and reports, dealing with the representation and appeals procedure.
  • To assist the Board in the efficient discharge of all governance duties.
  • To prepare for approval by the Board the annual estimates of income and expenditure.
  • To obtain agreements of budgets and to monitor accounts against budgets.
  • To prepare regular management accounts for budget holders and to report on the financial state of the college to the Board.
  • To be responsible for the management of the college accounting function, ensuring its efficient operation according to agreed procedures, and to maintain those procedures by conducting at least an annual review.
  • To monitor all accounting procedures and resolve any problems.
  • This includes:
    • the ordering, processing and payment for all goods and services provided to the college
    • the operation of all bank accounts, ensuring that regular bank reconciliation's take place
    • the maintenance of an assets register
    • the preparation of invoices and collection of fees and other dues
  • To prepare the final accounts and liaise with the Auditors. To provide detailed management accounts for the Board and Principal according to an agreed schedule, reporting immediately any exceptional problems.
  • To be responsible for the provision of a comprehensive payroll service for all college staff, with operation of the various pension schemes and other deductions in which the college participates.
  • To prepare all financial returns for the DFE, LA and other central and local governments agencies within statutory deadlines.
  • To be the point of contact with the DFE and other agencies with regard to grant applications, gifts and other donations.
  • To negotiate, manage and monitor contracts, tenders and agreements for the provision of support services.
  • To maximise income generation within the ethos of the college.