Clerical Officer (HR Office)

Clerical Officer (HR Office) Location: Greater Belfast Salary: £29,137 Hours of work: 37 hours per work Estimated end date: Up to 4 Months Closing Date: 5pm on 18/03/25

On behalf of the NI Assembly, MPA recruitment welcome suitable applications for the role of a Clerical Officer.

Job Purpose

Clerical Officers are responsible for providing administrative support for recruitment activities carried out in the Human Resource Office

Job Description:

Main duties and responsibilities of the job.

• Providing high quality customer service to a diverse range of customers, both internal and external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Organising and providing support for interviews and assessment centres, including issuing invites, preparing papers, ordering hospitality, meeting and greeting applicants and external panel members, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Complying with all Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.

Essential Criteria:

At the closing date for applications, applicants must have:

1. GCE 'A' level passes A -C in 2 separate subjects and 5 GCSEs at grade A -C including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.

AND

1. At least 2 years' experience in providing administrative support for a range of HR services to include:

1. Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.

1. Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.

1. Effectively using Microsoft Office to prepare documents and respond to correspondence.

OR

1. At least 4 years' experience in a Human Resources administrative role to include (a - c).

How To Apply

To apply for this position please send your CV to

Or for further information and a confidential discussion on this post please call Chris at our Belfast office on

Please ensure your CV is accurate and updated with full personal contact details, education history, qualifications, and employment history.

MPA Recruitment are operating as an Employment Business in relation to this vacancy.

MPA are committed to providing equality of opportunity in employment and welcome applications from all suitably qualified applicants irrespective of gender, marital or family status, religious belief, political opinion, disability, age, race, nationality, or sexual orientation.