Clerical Officer

Closing: 15 th September

Clerical Officer

Civic Centre Lagan Valley Island, Lisburn

Temporary (Approx 28 weeks)

£14.13 per hour

37 hours per week (Monday to Friday 9am to 5 pm)

Main Purpose

Clerical Officers may be based at any Council location and will be responsible for carrying out a full range of clerical, secretarial, administrative and customer service duties. The post holder will assume other delegated duties relevant to the post reasonably assigned by the Administration Officer including participation in the interchange of duties / location to cover annual leave / other absences.

Main Roles and Responsibilities

1. Provision of general word processing, typing, administrative and secretarial services.
2. Administration of computer systems such as databases, spreadsheets, local software packages.
3. Assisting with the provision of an efficient customer service and dealing with written and verbal enquiries from the public as required in accordance with Council Customer Care standards. Record all incoming and outgoing mail.
4. Assisting with the development, implementation and maintenance of office systems and procedures. Maintenance and reconciliation of office stock levels e.g. stationery, sundries.
5. Processing financial items and transactions in accordance with Council procedures.
6. Ensure compliance with Council policies and procedures and operate within the highest standards of management and personal behaviour, which reflect the core values and behaviours of the organisation.
7. Promote equality of opportunity and access in service delivery and in the employment of staff through the mainstreaming of equality within the Council.
8. Ensure the provision of high standards of customer care across all the services provided by the Unit and promote and manage the service effectively and communicate in a way, which enhances and promotes the public image and overall reputation of the Council.
9. Develop and enhance working relationships with relevant partners and stakeholders to maximise corporate and community planning outcomes and to generate innovation in service delivery.

Essential Criteria:

(Please note that Platinum Recruitment NI Ltd require original certificates as proof of all qualifications listed on CV)

It is essential that applicants have a minimum of:

1.1 - 5 GCSE passes at Grade A-C, NVQ Level 2 or equivalent

1.2 - At least 6 months' employment experience in an office environment to include word processing

Where applicants do not hold the qualifications as outlined in 1.1, they must demonstrate a minimum of three years' experience, as outlined in 1.2 above.

1.3 - A working knowledge of word processing, Excel and the internet.

1.4 - 6 months' experience in an office environment to include word processing experience in a construction related environment.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC). Platinum Recruitment NI Ltd adheres to all current employment legislation.

We reserve the right to close vacancies earlier than the specified date, should we receive sufficient applications. If interested, please send your CV as early as possible.

Please note only those candidates shortlisted may be contacted.

Applicants must be authorised to work in the UK and Ireland. We are unable to sponsor or take over the sponsorship of an employment visa at this time.

Successful candidates may need to apply for an Access NI Certificate with Platinum Recruitment NI Ltd regardless if you already have a valid certificate. It will be a cost of between £16 - £32 depending on clearance level.