Buyers Administration Assistant

Job Overview

The Buyers Administration Assistant role supports the procurement team within a leading licensed consumer products business.

This permanent, full-time position involves managing purchase orders, maintaining supplier records, and coordinating with internal departments to ensure efficient stock flow.

Working Monday to Thursday 9:00am-6:00pm and Friday 9:00am-4:30pm.

Salary: £27,000-£28,000 depending on experience.

Key Responsibilities

• Buying & Product Administration
  • Provide administrative support to the buying team across multiple product categories.
  • Assist with the preparation and management of purchase orders.
  • Maintain accurate product, supplier and pricing information within internal systems.
  • Support the onboarding of new products and suppliers.
  • Assist with product range reviews, category analysis and market research.
  • Organise and manage product samples, approvals and product documentation.
• Supplier Coordination
  • Liaise with suppliers regarding product information, pricing, lead times and delivery schedules.
  • Support supplier communications and maintain strong working relationships.
  • Track orders and follow up on outstanding information or deliveries.
  • Assist with supplier negotiations and cost analysis where required.
• Systems & Data Management
  • Maintain accurate records using Microsoft Excel, Google Sheets and other business systems.
  • Ensure all product data, pricing and supplier information is up to date.
  • Generate reports and provide administrative support for buying and commercial activities.
  • Monitor and update spreadsheets relating to stock, orders and product performance.
• Collaboration & Team Support
  • Work closely with buying, supply chain, sales and product development teams.
  • Assist with customer and retailer product information requests.
  • Support business projects and operational initiatives as required.
  • Contribute to a positive, collaborative and fast paced working environment.

Requirements

• Essential
  • Previous experience in an administrative, buying support or coordination role.
  • Strong organisational skills with excellent attention to detail.
  • Proficiency in Microsoft Word, Excel and Outlook.
  • Comfortable working with spreadsheets, databases and business systems.
  • Excellent communication and interpersonal skills.
  • Ability to prioritise workload and manage multiple tasks effectively.
  • Strong numerical and analytical skills.
  • Ability to work independently and as part of a team.
• Preferred
  • Experience within buying, purchasing, merchandising or supply chain environments.
  • Experience using Sage or similar ERP/business systems.
  • Experience working within wholesale, retail, manufacturing or consumer products businesses.
  • Knowledge of purchase order management, stock control and supplier administration.
  • Experience supporting product sourcing or category management activities.

Benefits

• Early finish every Friday.
• Free on site parking.
• Pension scheme.
• Casual dress code.
• Competitive salary between £27,000 and £28,000.
• Excellent long-term career development opportunities.

Why Join Us

• Work with globally recognised entertainment and sports brands.
• Be part of a friendly and supportive team.
• Competitive salary and benefits package.
• Early finish every Friday.
• Free on site parking.
• Excellent long-term career development opportunities within buying and product management.

Equal Opportunity Statement

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.