Business Assistant

Our international client, a world-leading organisation in the IT/Software market, is looking for an experienced Business Assistant with administrative skills to join their vibrant Business Support Team in Schiphol.

In this role, you will function and work closely with business support team members to ensure the smooth operation of the executive office.

Job Profile for Business Assistant

Responsibilities will include, but not be limited to:

• Manage and prioritise proactively complex calendar for multiple executives (2-3 managers)
• Set up complex internal and customer meetings
• Attend to and support at all-up events including summits, offsites, all-hands, morale events and other types, as required
• Handle expense reports for multiple executives
• Manage domestic and international travel logistics as well as business trip preparations
• Process invoices and manage purchase orders
• Ensure timely and effective communication across all relevant parties
• Ensure compliance with administrative operations policies and procedures
• Improve and prioritise work tasks and projects
• Maintain company tools, resources, databases, and processes to improve efficiency
• Adhere to and advise on the company's policies about procuring third-party services and partner engagement
• Exercise sound judgment, tact, integrity, and professionalism in all transactions

Candidate Profile for Business Assistant

• Must be fluent in Dutch and English, both written and spoken
• At least 5 years of experience as a Business Support Team Assistant and/or Executive Assistant in a fast-paced environment
• Proficiency using Microsoft productivity software, including Outlook, all Office suite programs, SharePoint, OneNote, Teams, etc
• Strong planning, organisational, time management, and problem-solving skills with the ability to react with appropriate urgency to situations and requests
• Proactive team player with excellent written and verbal communication skills
• Detail-oriented, able to meet deadlines, flexible and comfortable working independently
• Able to carry out plans, including organising and managing tasks and resources to accomplish a defined objective
• Able to manage highly sensitive business and/or personal matters with tact and the utmost confidentiality
• Capable of handling ambiguity, steer through uncertain situations, and strive for clarity

What Our Client Offers

• 27 days of annual leave, including all Dutch public holidays
• Pension plan
• Travel allowance
• Work in a dynamic, international environment
• State-of-the-art technology working experience
• Be part of a team that is changing the world