Business Administrator (Maternity cover)

Business Administrator (Maternity cover)

We're recruiting for a Business Administrator, maternity cover role, to join a collaborative, fast moving organisation with a strong team culture, supporting the Executive and Senior Management Team in a dynamic environment. You will be central to ensuring smooth day to day operations through effective coordination, communication flow, schedule management, and process efficiency.

The role offers a real opportunity to influence how the business operates, contributing to improved processes, smarter ways of working, and more effective information flow across the organisation.

Key Responsibilities

• Provide proactive, day to day administrative support to the Executive and Senior Management Team.
• Manage complex calendars, scheduling, meetings, agendas, and logistics, including preparation and follow up.
• Act as a key point of contact for internal and external stakeholders, ensuring clear, timely communication.
• Prepare, refine, and distribute documents, presentations, board packs, and meeting materials.
• Capture accurate meeting notes, track action items, and ensure timely follow through.
• Support and improve internal processes to enhance efficiency and information flow.
• Coordinate cross functional projects and support ad hoc initiatives as required.
• Assist with internal communications, team events, off sites, and engagement activities.
• Carry out basic finance administration, including POs, expenses, invoices, and payments.

About You

• Minimum 2+ years' experience in a business administration, executive assistant, or similar support role.
• Highly organised with strong attention to detail, able to manage multiple priorities, complex schedules, and follow up effectively.
• Proactive and self driven, able to anticipate needs and take initiative to keep leaders and teams operating smoothly.
• A confident communicator and relationship builder, comfortable working with senior stakeholders and across teams.
• Calm, adaptable, and solutions focused, thriving in fast paced environments with changing priorities.
• Professional and trustworthy, demonstrating sound judgement and discretion when handling confidential information.

Skills Required

• Calendar, schedule, and meeting management, including agendas, logistics, and follow up.
• Document, presentation, and board pack preparation (PowerPoint, Word, Google / MS Office).
• Accurate minute taking, action tracking, and task management (e.g. Asana, Planner, Trello).
• Stakeholder coordination, correspondence management, and information flow across teams.
• Workflow, basic project, and finance administration (POs, expenses, invoices).