Business Administrator

Our client is a leading engineering and project services company who provide bespoke solutions across a number of marine related areas. Due to growth, they now require an Administrator to join their busy North East office.

• Provide administration support for onsite staff as required - including approval of PO's & Requisitions in IFS.
• Assist Facilities Manager with admin tasks including Compliance, Training and Calibration registers.
• Assist other teams with admin tasks including recording, scanning, filing of works orders and completed documentation and general tasks.
• Raise relevant Purchase Requisitions in line with IFS process for goods and services.
• Telephone operator and general reception duties.
• Meet & greet clients, visitors and customers at reception ensuring all visitors complete an HSE induction.
• Attend meetings with Heads of department to take MOM in a confidential approach.
• Reconciliation of company credit cards monthly, safe storage of credit card receipts throughout the month.
• Create and maintain a site wide staff holiday calendar for online viewing.
• Checking documentation compliance.
• Ensuring all consumables for the facility are in place, including stationery and water supplies.
• Filing of site documentation including Daily Equipment Checklists.
• Managing and co-ordination of internal/external meetings, bookings and refreshment provision.
• Organise mail distribution and transfer between sites.
• Liaise with cleaning company - ensuring consumables are resupplied.
• Liaise with local trades and services as required for minor repairs and overhead suppliers.
• Manage car park pass and FOB system for access to the facility.
• Organise fire alarm each Friday and ensure correct records are kept.

• Previous experience within a similar administration role.
• Flexible and knowledgeable to work across disciplines and share ideas.
• Attention to detail - closer/finisher.
• Ability to work to tight timescales, deadlines and under pressure.
• Ability to co-ordinate and manage own work related activities to achieve quality, and timescales.
• Ability to plan own work.
• Ability to use past experience and knowledge to achieve work requirements on time.
• Ability to work and interface with others in a cross functional environment.
• Willing to adapt and embrace new ideas and methods.
• Strong administration skills - Excellent IT skills (Excel, Word, PowerPoint, experience of ERP system preferred).
• Experience of working with data input - Excellent communication skills.