Business Administrator - HMP Wandsworth

Posted 6 hours 37 minutes ago by Ministry of Justice

Permanent
Full Time
Other
London, United Kingdom
Job Description

Summary: The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release. This is a rotational, non-operational job with no line management responsibilities.

Responsibilities
  • Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager
    • Pathways
    • Student applications
    • Resettlement pathway contracts
    • Procurement of Goods for unit
    • Regime Monitoring
    • Activity Board
    • Management Information Systems
    • Industries/Manufacturing
    • Education Provision
    • Activity/Labour Allocation
    • Library activities
    • Prisoner Pay
  • Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contribute towards:
    • Job club
    • Exit interviews
    • Housing Clinics
    • Induction Assessments
  • Undertake other administrative tasks including:
    • Organise, produce and maintain accurate records for the area of work
    • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in the establishment
    • Complete monitoring returns for the area of work
    • Input requisitions into the finance database and process requisitions for the defined area of work
    • Co ordinate any awareness sessions for the area of work
    • Prepare paperwork for checking by manager, conducting initial checks as required
    • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
    • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
    • Collate information relating to relevant Service Delivery Indicators (SDIs)
    • Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
Qualifications

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.