Breast Screening Administration Manager (XN05)

Breast Screening Administration Manager (XN05)

Weare looking for an experienced admin manager to effectively manage theadministrative operation of the Leeds and Wakefield National Breast Screeningprogramme. This is an exciting opportunity to work in a national screeningprogramme.

Werequire someone who has acquired administrative skills and excellentorganisational and interpersonal skills. The post holder should have apassion for providing a quality service and demonstrable skills in addingvalue to a workplace.

Thepostholder will be responsible for the day to day management of theadministration staff to ensure a full and effective administration andsecretarial service is delivered.

Main duties of the job

Ensurethat the administrative team works consistently to departmental protocols,maintains National Quality Assurance standards, and complies with Trustpolicies and procedures and bring sub-standard performances to the attentionto facilitate the effective operation of the service.

Thepostholder will engage and maintain positive relationships with Primary Careorganisations and commissioners of the service. The postholder will plan,organise, implement, maintain and review office systems and procedures toensure an on-going system of performance management exists which supports theachievement of high standards and a motivated workforce with the appropriateskills and attitudes for a responsive and flexible service.

Theywill take responsibility for the full range of HR managerial roles for staffincluding recruitment and selection, informal stages of the grievanceprocess, disciplinary procedures, attendance management and all appraisals.

Thejobholder will communicate effectively with a wide range of key stakeholdersin the service and sensitively, effectively and exercise judgment whendealing with patients.

About us

TheLeeds and Wakefield Breast Screening service currently provides breast cancerscreening by mammography once every 3 years for a catchment population ofapproximately 50,000 women between the ages of 50 and 70 who are resident inLeeds and Wakefield areas. The serviceis part of the National Breast Screening programme, which utilises a complexcomputerised system to manage the screening programme. The service utilisesmobile screening units to cover the catchment area, and static units atTrinity Centre in Wakefield, St Jamess University Hospital, SeacroftHospital and Wharfedale Hospital. Thefurther assessment of screen detected abnormalities is performed in theBreast Assessment Clinic in Seacroft Hospital. Approximately 50 appointmentsfor assessments are sent out each week. Each woman who attends receives aresult letter, and her GP receives a report on the outcome of screening.

LeedsTeaching Hospitals is committed to our process of redeploying 'at risk'members of our existing workforce to new roles. As such, all our job advertsare subject to this policy and we reserve the right to close, delay or removeadverts while this process is completed. If you do experience a delay in theshortlisting stage of the recruitment cycle, please bear with us while thisprocess is completed, and contact the named contact if you have anyquestions.

Job responsibilities

Pleasesee attached job description

Ifyou have any queries about this post, please contact Martin Moss() or Hayley Gibson ()

Person Specification Additional Requirements

• Must have effective supervisory skills, be highly motivated and lead by example to motivate other team members
• Excellent organisational skills with the ability to work both independently and as part of a team.
• Prioritise own workload and that of the team, achieving required standards and deadlines.
• Implement new working practices/processes.

Qualifications

• Qualified to RSA3 typing/word processing or equivalent
• Proficient audio/copy typist
• GCSE (or equivalent) English Language grade C or above

Experience

• Managerial/supervisory processes and practices
• Demonstrable experience in secretarial and administrative processes
• NHS/Trust protocols/policies and procedures
• 2 years experience at senior level in a health care environment.
• Well-developed knowledge and experience of using a variety of IT applications in a Windows based environment.
• Previous managerial/supervisory experience
• Knowledge of NHS computer systems
• Diary management experience
• An understanding of Trust and National standards/targets applicable to the service area.

Skills & behaviours

• Professional attitude to work
• Polite and helpful customer service skills
• Caring and understanding
• To be adaptable and flexible
• Ability to manage the secretarial team
• Highly developed interpersonal skills with the ability to deal effectively with confidential, sensitive or contentious information eg with staff members, patients and health professionals, within th
• Ability to adapt to change of circumstances

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.