Billing and Accounts Receivable Clerk

About Our Client

My client is a well-established company based in Central London. Due to someone going on maternity leave, they are looking to hire a Billing and Accounts Receivable Clerk to join their diverse team.

This is a maternity cover role with hybrid working: 3 days in the office and 2 days working from home.

Their offices are located in London, near Piccadilly Circus Tube Station.

Sector: Consultancy

Job Description

Billing and Accounts Receivable Clerk:

The ideal candidate will have excellent accuracy and attention to detail, with strong MS Office skills (intermediate in Word and advanced in Excel). Prior experience in a finance environment, particularly in billing (time/material billing) and sales ledger, handling a high volume of invoicing, is essential.

Principal Accountabilities

1. Ensure all timesheets, chargeable expenses, and third-party invoices for London and Leeds offices are entered into the WAP system.
2. Assist with timesheet input as required.
3. Run reports in SAGE 200, transfer data to the bespoke Excel WIP database, verify accuracy, and distribute reports to Project Managers.
4. Handle monthly invoicing, including billing, transferring chargeable time, write-offs, and credit notes.
5. Monitor WIP reports and coordinate with project managers on outstanding reports.
6. Distribute monthly WIP reports.
7. Inform the accountant of provisions and maintain records for annual audits.
8. Review and manage aged WIP with project managers to ensure revenue accuracy and compliance with accounting procedures.
9. Update finance spreadsheets and client/project records, including invoice tables, WIP reports, job codes, and UNIT 4.
10. Process weekly time reports for clients to generate accurate invoices and obtain approvals.
11. Manage invoices for sub-consultants.
12. Provide fee analysis to Project Managers as needed.
13. Maintain records for audits and assist with audit queries.
14. Generate missing timesheet reports and follow up with Project Managers.
15. Cover billing responsibilities during team absences.
16. Assist Accounts Coordinators as required.

The Successful Applicant

Successful candidates will possess:

• A positive, proactive attitude and ability to work independently and as part of a team.
• Experience with time/material billings.
• Experience in a consultancy, professional services, or law firm environment.
• WIP management experience and understanding.
• Ability to prioritize and organize workload amidst conflicting demands.
• Desirable: UNIT 4 experience.
• Strong interpersonal skills and high attention to detail.
• Excellent organizational, problem-solving, and time management skills.
• Proficiency in Microsoft Office, especially Outlook and Word.
• Experience with timesheet input software is advantageous.

What's on Offer

The successful candidate will be paid between £32,000 and £35,000 per annum.