Billing Administrator

At Apleona,We are always on the lookout for dynamic and talented individuals to join our team in Dublin. Currently, we are recruiting for a Billing Administrator to join our team for this key account

Shift Pattern Monday to Friday 9:00 - 17:00

Key Responsibilities

• Raise and issue invoices to clients for completed works in line with agreed timeframes
• Maintain an accurate tracker of all works pending billing to ensure no revenue is missed
• Liaise with suppliers to obtain outstanding invoices promptly
• Ensure all billing is completed accurately, applying correct rates, margins, and VAT
• Cross-check sales quotes against invoices to ensure alignment and highlight any discrepancies
• Escalate any work with confirmed payment or commercial risk to the Account Manager
• Support the month-end billing process to ensure deadlines are met
• Maintain strong attention to detail and ensure all financial records are up to date and auditable
• Work closely with operations and finance teams to resolve any billing queries

Experience & Qualifications

• Proven experience in Facilities Management within a multi-site or complex environment.
• Strong knowledge of hard services, building systems, and statutory compliance requirements.
• Experience managing planned preventative maintenance programmes.
• Experience coordinating contractors and managing service delivery performance.
• Strong understanding of health & safety legislation and compliance frameworks.
• Experience working with BMS and building systems.
• Excellent organisational, communication, and stakeholder management skills.

We look forward to your application!