Bid Coordinator

We are seeking a highly organised and detail-oriented Bid Coordinator to support business development activities by identifying new opportunities and coordinating the preparation, submission, and management of bids, tenders, and proposals.

The successful candidate will work closely with colleagues across multiple departments to manage opportunities from initial qualification through to submission, award, and post-bid review. This role requires excellent project coordination skills, strong written communication abilities, and the capacity to manage multiple deadlines simultaneously.

Key Responsibilities

• Monitor a range of tender portals, procurement frameworks, and opportunity sources to identify suitable bid opportunities.
• Coordinate the bid qualification process and support decision-making regarding bid participation.
• Assist with the preparation of bids, tenders, and proposals by conducting research, gathering information, and liaising with internal stakeholders.
• Manage the administrative aspects of bid submissions, including document preparation, formatting, proofreading, and quality assurance.
• Draft and develop compelling proposal content that effectively communicates organisational capabilities, services, and value propositions.
• Track bid deadlines and project milestones to ensure all submissions are completed accurately and on time.
• Create and maintain bid project plans, schedules, and action trackers.
• Maintain and organise a central library of bid documentation, case studies, and supporting materials, ensuring information remains current and easily accessible.
• Act as a point of contact for bid-related enquiries and coordinate contributions from subject matter experts and operational teams.
• Maintain accurate records of bid activity, submission outcomes, and performance metrics.
• Analyse bid success rates and provide reporting to support business development and management reviews.
• Identify opportunities to improve bid processes, procedures, and documentation to enhance future success rates.
• Ensure all activities are carried out in accordance with relevant quality, compliance, health and safety, security, and environmental requirements.
• Undertake any other duties appropriate to the role.

Skills & Experience Essential

• Previous experience in a bid coordination, tender support, proposal writing, project administration, or business development support role.
• Excellent written communication and proofreading skills.
• Strong organisational skills with the ability to manage multiple projects and deadlines.
• High level of attention to detail and accuracy.
• Ability to work collaboratively with colleagues across different functions.
• Strong IT skills, including Microsoft Office applications and document management systems.
• Analytical mindset with the ability to gather, interpret, and present information effectively.

Desirable

• Experience working with public sector tenders, procurement frameworks, or competitive bidding processes.
• Knowledge of bid management methodologies and best practices.
• Experience using CRM, project management, or bid management software.
• Understanding of compliance and quality assurance requirements within a regulated environment.

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities.

Please note: That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job