Assistant to VP Commercial

Executive Assistant - VP Commercial

Location: Cambridge, GB

Job Type: Permanent

Responsibilities

• Provide day to day executive support to the VP Commercial, including complex calendar management and coordination of national and international travel.
• Lead end to end planning of on site and off site meetings and events, including guest invitations, venue sourcing and booking, transportation, agenda coordination, and participant communication.
• Manage all event logistics, such as travel arrangements for participants and deployment of appropriate AV and technology solutions, ensuring cost effective delivery with minimal environmental footprint.
• Attend meetings as required, take minutes, track action items, and ensure timely follow up.
• Provide ad hoc support to executives as needed.
• Occasional travel within the UK and internationally may be required.
• Drive cost efficiency and ensure adherence to budgets, including negotiation with venues and suppliers for accommodations, meeting spaces, catering, and AV services.
• Prepare and process purchase orders, invoices, and expense reports; maintain accurate financial records and reconciliations.
• Partner with Finance to prepare, monitor, and manage cost centre budgets.
• Provide inter departmental administrative support to ensure continuity during planned/unplanned absences and fluctuating workloads.
• Support new employee onboarding, coordinating logistics and documentation.
• Provide administrative and coordination support for corporate wide or sensitive projects, as requested by executives.
• Undertake additional ad hoc assignments as required.

Qualifications

• Proven experience in an Executive Assistant or Senior Administrative role, supporting senior leaders.
• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
• High level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills with strong attention to detail.
• Demonstrated experience managing budgets, expenses, and financial administration.
• Proactive, flexible, and solution oriented approach.
• Strong proficiency in Microsoft Office and collaboration tools.
• Experience within a pharmaceutical, healthcare, or regulated environment is advantageous but not essential.
• Fluent in English (written and spoken).
• Flexibility to travel within the UK and internationally as required.
• College diploma in Office Administration (Executive) or equivalent.
• Preferred: 6+ years' experience in executive administrative support and/or office management roles.

Benefits

• Flexible benefits package
• Learning and development opportunities
• Collaborative and inclusive work environment
• Diversity and inclusion initiatives

We are committed to building an inclusive environment where everyone can thrive, grow, and bring their authentic selves to work.